Traveling Administrative Assistant (International Travel)

Unity Compass; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Unity Compass seeks a Traveling Administrative Assistant to support executives on international assignments. This role involves coordinating flights, accommodations, visas, and ground transportation while providing on-site admin support during meetings and events.

The ideal candidate has 3+ years in administrative roles with international travel experience, strong organizational skills, and exceptional communication. Expect extensive travel and a demanding, dynamic environment.

Qualifications

• 3+ years in administrative support or executive assistance, ideally with international travel experience.
• Willingness to travel internationally up to 80–90% and with short notice.
• Strong organizational and time management abilities; excellent written and verbal communication skills.

Responsibilities

• Coordinate international travel arrangements, including flights, accommodations, visas, and ground transportation.
• Provide on-site administrative support for executives during international assignments, meetings, and events.
• Prepare, edit, and manage reports, presentations, and correspondence.
• Track expenses, process reimbursements, and assist with budgeting for international operations.
• Act as a liaison with internal staff, partner organizations, and external vendors overseas.
• Maintain confidentiality and security protocols at all times.
• Ensure compliance with organizational, legal, and international travel requirements.

Skills

Administrative support

Executive assistance

International travel

Time management

Microsoft Office

Google Workspace

Communication

Tools

Microsoft Office Suite

Google Workspace

Scheduling tools

Job description

Traveling Administrative Assistant (International Travel)

• United States of America with Frequent International travel
• [e-mail]
• Employment Type: Full-time
• Reports To: Executive Team

Job Overview:

We are seeking a highly adaptable and professional Traveling Administrative Assistant to provide critical support to our executives during assignments outside the continental United States. This role involves significant travel, logistical coordination in international settings, and the ability to anticipate and resolve challenges while maintaining discretion and professionalism. The ideal candidate is detail-oriented, resourceful, and thrives in diverse environments.

Responsibilities:

• Coordinate international travel arrangements, including flights, accommodations, visas, and ground transportation.
• Provide on-site administrative support for executives during international assignments, meetings, and events.
• Prepare, edit, and manage reports, presentations, and correspondence.
• Track expenses, process reimbursements, and assist with budgeting for international operations.
• Act as a liaison with internal staff, partner organizations, and external vendors overseas.
• Maintain confidentiality and security protocols at all times.
• Ensure compliance with organizational, legal, and international travel requirements.

Requirements

• Experience: 3+ years in administrative support or executive assistance, ideally with international travel experience.
• Travel: Must be willing and able to travel extensively internationally (up to 80–90% of the time), sometimes with short notice.

Skills

• Strong organizational and time management abilities.
• Proficiency with Microsoft Office Suite, Google Workspace, and scheduling tools.
• Knowledge of international travel logistics, documentation, and cultural sensitivities.
• Excellent written and verbal communication skills.

Apply Now

Name

Email

Phone Number

Are you legally authorized to work in United States of America for this role?

Are you able and willing to travel internationally up to 80–90% of the time, sometimes on short notice?

Do you have at least 3 years of administrative support or executive assistance experience?

Please describe your experience supporting executives or leaders in fast-paced environments.

Have you previously coordinated international travel (flights, accommodations, visas, ground transportation)?

Are you proficient with the following tools? Microsoft Office Suite (Word, Excel, PowerPoint) Google Workspace (Docs, Sheets, Drive) Scheduling or calendar management tools

Have you worked or traveled in international environments before?

Are you familiar with international travel documentation requirements (visas, passport rules, customs, compliance)?

How comfortable are you with managing expenses, receipts, and budgeting tasks for international operations?

Please describe a time when you had to plan or adjust logistics under pressure or unexpected circumstances.

Do you have experience preparing, editing, or managing reports, presentations, and executive correspondence?

Are you able to maintain strict confidentiality and follow organizational security protocols at all times?

Have you previously handled sensitive information or worked in environments requiring discretion?

What is your earliest available start date?

Are there any travel restrictions or obligations that could limit your availability?