Executive Assistant

Continental Industry

Fairlawn (OH)

On-site

USD 55,000 - 75,000

Full time

3 days ago

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Benefits offered by this job

Immediate Benefits

Paid Time Off

Tuition Assistance

Employee Discounts

401(k) Match

Bonus Programs

Employee Assistance Program

Growth Opportunities

Job summary

Continental seeks an experienced Executive Assistant to support the Executive leadership team in daily operations, coordinating both domestic and global travel and complex schedules. The role requires strong communication, organization, and a proactive approach to issues, with responsibility for meetings, reports, and confidential information.

If you thrive in a fast-paced environment and can own the role end-to-end, you will contribute to strategic initiatives and team cohesion, including

Qualifications

Minimum of 5+ years of experience as an executive assistant; bachelor’s degree in related discipline or equivalent combination of education and experience.
Excellent communication, professional phone etiquette, and strong organizational skills.
Experience coordinating domestic and global travel, including working with agencies and travel platforms.
Proficiency with Microsoft PowerPoint, Excel, Word, Teams; ability to produce professional presentations.

Responsibilities

Organize in person, hybrid, virtual activities such as meetings and travel arrangements.
Effectively manage Executives schedules and competing priorities.
Coordinate meetings with materials, IT setup, catering, and logistics.
Prepare monthly travel and expense reports and invoices for executives.
Create professional presentations and Excel reports.
Maintain confidentiality and handle sensitive information with discretion.

Skills

Executive support

Travel coordination

Calendar management

Microsoft Office

PowerPoint

Excel

Concur

SAP administration

Interpersonal skills

Virtual meetings

Education

Bachelor’s degree in related discipline

Tools

Concur

SAP

Job description

Company Description

Continental is a leading tire manufacturer and industry specialist that develops and produces sustainable, safe and convenient solutions for automotive manufacturers as well as industrial and end customers worldwide. Founded in 1871, the company generated sales of €39.7 billion in 2024 and currently employs around 95,000 people in 54 countries and markets. ContiTech is one of the world’s leading industry specialists. The Continental group sector offers its customers connected, environment-friendly, safe and convenient industry and service solutions using a range of materials for off-highway applications, on rails and roads, in the air, under and above the ground, in industrial environments, for the food sector and the furniture industry. With about 39,000 employees in more than 40 countries and sales of some 6.4 billion euros (2024), the global industrial partner is active with core branches in Asia, Europe and North and South America.

Job Description

Seeking a dynamic, professional, highly engaged, personable, creative, curious, resolution focused and detail oriented Executive Assistant for direct support to the Executive leadership team in daily operations. This individual should have experience in prioritizing multiple key tasks, coordinating and managing projects and various requests from the team. An individual who can follow through with direction but also “own” the role and manage Executives desk with a desire to understand business content and handle issues that come to them in a professional manner, efficiently, without always needing guidance. Expertise with domestic and global travel, including working with agencies, Concur and being able to understand creating a schedule which includes adequate timing, transportation, hotel arrangements and all other aspects associated with team needs when traveling. This individual could have the opportunity be involved in team committees or planning groups within the building and community should they be interested and capable. Some travel for organizing and participating in senior level meetings required. We are looking for that person who can make an impact and is the glue in our team. Your suggestions and input on continuous improvement are appreciated.

Essential Duties And Responsibilities

Organize in person, hybrid, virtual activities such as meetings, corporate events, travel. Arrange detailed travel plans and itineraries. Compile documents and reports for travel and related meetings.
Effectively manage Executives schedules and conflicting priorities.
Coordinate in person and virtual meetings including meeting materials, including working with IT if needed, to have systems up and running prior to meeting time, catering, etc.
Complete monthly travel and expense reports and monthly reports and invoices for executives in a timely manner.
Prepare highly professional presentations and various Excel reports.
Manage administrative tasks and routine issues independently, ensuring timely completion of work with exceptional quality.
Anticipate and respond to changing situations. Resolve issues in an innovative manner.
Develop and demonstrate a solid working knowledge of the firm’s structure, departments, key staff and policies and procedures to be most effective in the role.
Demonstrate strict confidence with highly sensitive and confidential information.
Perform other duties as assigned.

Qualifications

What You Bring To The Role

Minimum of 5+ years of experience as an executive assistant; bachelor’s degree in related discipline or equivalent combination of education and experience.
Good knowledge in virtual and digital tools to support new normal activities.
Exceptional communication skill and executive phone etiquette (Presential and virtually)
Excellent organizational, time management and planning skills.
Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demand.
Flexible and open-minded to adapt to new environments and approaches.
Ability to further self-develop via digital learning.
High degree of initiative curiosity and creativity on out of the box problem solving thinking.
Experience arranging domestic and global travel.
Ability to maintain a keen attention to detail, multitask and work well under pressure.
Stay current with digital tools, new technology solutions to effectively manage given tasks.
High degree of computer proficiency with Microsoft PowerPoint, Excel, Word, Teams, etc.
SAP administration and Concur Expense Reporting.
High level of interpersonal skills to interact with customers, executives, board members, and individuals at all levels in the organization in person and virtually.
Demonstrated ability to appropriately manage highly sensitive and confidential situations.
High level of demonstrated poise, tact, and diplomacy.
Knowledge of office administrative procedures and knowledge of use and operation of standard office equipment.