Travel & Logistics Manager

Confidential; Los Angeles (CA); On-site; USD 100,000 - 140,000; Full time

Job summary

Confidential is seeking a Travel & Logistics Manager to own all travel for the founder and leadership. You will design complex itineraries, manage budgets, and partner with assistants to ensure travel aligns with business priorities.

Ideal candidates will have 3+ years in travel management or related roles, demonstrate discretion, and build strong relationships with airlines and hotel programs. Expect off-hours support for disruptions and a proactive problem-solving mindset.

Qualifications

• 3+ years of experience in travel management, executive support, or a related coordination role
• Excellent judgment under pressure and comfort with ambiguity
• Discretion - you'll have visibility into sensitive schedules and information
• Strong relationships with or working knowledge of major airlines, hotel loyalty programs, and travel booking platforms
• Available for occasional off-hours support when travel disruptions happen
• A calm, "I've got this handled" demeanor

Responsibilities

• Plan and manage complex domestic and international itineraries for the founder, executive team, and business trips (flights, hotels, ground transport, visas)
• Anticipate scheduling conflicts, time zone issues, and logistical curveballs - and fix them quietly, before anyone notices
• Manage travel budgets, expense tracking, and vendor relationships (airlines, hotel chains, car services)
• Build and maintain relationships with travel partners to unlock upgrades, flexibility, and last-minute availability
• Coordinate with executive assistants, the leadership team, and external partners to align travel with business priorities
• Handle real-time changes calmly - flight cancellations, weather delays, last-minute meeting adds
• Maintain travel policies, preferred vendor lists, and documentation (passports, visas, loyalty programs)
• Stay current on travel advisories, entry requirements, and safety considerations

Skills

Travel management

Executive support

Budget management

Vendor relationships

Problem-solving

Discretion

Time management

Job description

Travel & Logistics Manager - Executive & Business Travel

We're looking for a sharp, detail-obsessed Travel Manager to own all travel logistics for our founder and the broader business. This is a high-trust, high-impact role for someone who thrives on solving problems before they happen and who treats a founder's time like the scarce resource it is.

What you'll do

• Plan and manage complex domestic and international itineraries for the founder, executive team, and business trips (flights, hotels, ground transport, visas)


• Anticipate scheduling conflicts, time zone issues, and logistical curveballs - and fix them quietly, before anyone notices


• Manage travel budgets, expense tracking, and vendor relationships (airlines, hotel chains, car services)


• Build and maintain relationships with travel partners to unlock upgrades, flexibility, and last-minute availability


• Coordinate with executive assistants, the leadership team, and external partners to align travel with business priorities


• Handle real-time changes calmly - flight cancellations, weather delays, last-minute meeting adds


• Maintain travel policies, preferred vendor lists, and documentation (passports, visas, loyalty programs)


• Stay current on travel advisories, entry requirements, and safety considerations

What we're looking for

• 3+ years of experience in travel management, executive support, or a related coordination role


• Excellent judgment under pressure and comfort with ambiguity


• Discretion - you'll have visibility into sensitive schedules and information


• Strong relationships with or working knowledge of major airlines, hotel loyalty programs, and travel booking platforms


• Available for occasional off-hours support when travel disruptions happen


• A calm, \"I've got this handled\" demeanor

You’ll work closely with leadership, have real autonomy over how you solve problems, and see the direct impact of your work every time a trip goes off without a hitch.