Global Travel Administrative Specialist

Unity Compass; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Unity Compass seeks a Traveling Administrative Assistant to support executives on international assignments. This role involves coordinating flights, accommodations, visas, and ground transportation while providing on-site admin support during meetings and events.

The ideal candidate has 3+ years in administrative roles with international travel experience, strong organizational skills, and exceptional communication. Expect extensive travel and a demanding, dynamic environment.

Qualifications

• 3+ years in administrative support or executive assistance, ideally with international travel experience.
• Willingness to travel internationally up to 80–90% and with short notice.
• Strong organizational and time management abilities; excellent written and verbal communication skills.

Responsibilities

• Coordinate international travel arrangements, including flights, accommodations, visas, and ground transportation.
• Provide on-site administrative support for executives during international assignments, meetings, and events.
• Prepare, edit, and manage reports, presentations, and correspondence.
• Track expenses, process reimbursements, and assist with budgeting for international operations.
• Act as a liaison with internal staff, partner organizations, and external vendors overseas.
• Maintain confidentiality and security protocols at all times.
• Ensure compliance with organizational, legal, and international travel requirements.

Skills

Administrative support

Executive assistance

International travel

Time management

Microsoft Office

Google Workspace

Communication

Tools

Microsoft Office Suite

Google Workspace

Scheduling tools

Job description

Unity Compass seeks a Traveling Administrative Assistant to support executives on international assignments. This role involves coordinating flights, accommodations, visas, and ground transportation while providing on-site admin support during meetings and events.

The ideal candidate has 3+ years in administrative roles with international travel experience, strong organizational skills, and exceptional communication. Expect extensive travel and a demanding, dynamic environment.