Travel-Ready Field Administrative Assistant (Exec Support)

Fullcirclerestoration; Katy (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

Cotton is seeking an experienced Administrative Assistant to support executive staff in a fast-paced environment. The role emphasizes organization, professionalism, and multitasking to drive operational efficiency.

The successful candidate will manage complex calendars, coordinate travel, assist with presentations, and prepare expense reports while maintaining confidentiality and strong interpersonal relations.

Qualifications

• Bachelor's degree preferred, but not required.
• Three to five years of administrative experience.
• Three to five years of executive assistant experience.
• Experience managing multiple calendars.
• Experience booking travel.
• Advanced Microsoft Office skills; able to learn firm-specific programs.
• Proficiency in collaboration and delegation of duties.
• Professional level verbal and written communication skills.
• Strong organizational, project management and multitasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.

Responsibilities

• Coordinate executive communications, including calls, emails, and interfacing with personnel.
• Schedule meetings and travel itineraries; manage calendars.
• Organize and assist with events and functions.
• Prepare business presentations (text, PowerPoint, electronic).
• Prepare monthly expense reports.
• Maintain organized filing system (paper and electronic).
• Uphold confidentiality at all times.
• Develop and sustain professionalism among staff and clientele.
• Perform general administrative duties.
• Must be willing to travel up to 30 days at a time.

Skills

Executive assistant experience

Administrative experience

Calendar management

Travel booking

Microsoft Office

Collaboration & delegation

Verbal and written communication

Multitasking

Professional demeanor

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Cotton is seeking an experienced Administrative Assistant to support executive staff in a fast-paced environment. The role emphasizes organization, professionalism, and multitasking to drive operational efficiency.

The successful candidate will manage complex calendars, coordinate travel, assist with presentations, and prepare expense reports while maintaining confidentiality and strong interpersonal relations.