Field Administrative Assistant

Cotton Holdings, Inc.; Katy (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

Cotton is seeking an experienced Administrative Assistant to support executive staff in a fast-paced environment. The role emphasizes organization, professionalism, and multitasking to drive operational efficiency.

The successful candidate will manage complex calendars, coordinate travel, assist with presentations, and prepare expense reports while maintaining confidentiality and strong interpersonal relations.

Qualifications

• Bachelor's degree preferred, but not required.
• Three to five years of administrative experience.
• Three to five years of executive assistant experience.
• Experience managing multiple calendars.
• Experience booking travel.
• Advanced Microsoft Office skills; able to learn firm-specific programs.
• Proficiency in collaboration and delegation of duties.
• Professional level verbal and written communication skills.
• Strong organizational, project management and multitasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.

Responsibilities

• Coordinate executive communications, including calls, emails, and interfacing with personnel.
• Schedule meetings and travel itineraries; manage calendars.
• Organize and assist with events and functions.
• Prepare business presentations (text, PowerPoint, electronic).
• Prepare monthly expense reports.
• Maintain organized filing system (paper and electronic).
• Uphold confidentiality at all times.
• Develop and sustain professionalism among staff and clientele.
• Perform general administrative duties.
• Must be willing to travel up to 30 days at a time.

Skills

Executive assistant experience

Administrative experience

Calendar management

Travel booking

Microsoft Office

Collaboration & delegation

Verbal and written communication

Multitasking

Professional demeanor

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Field Administrative Assistant

Department: Culinary

Employment Type: Full Time

Location: Katy, TX

Reporting To: Jeff Inman

Compensation: $18.00 - $20.00 / hour

Description

Summary

Cotton is searching for an experienced, reliable and task-oriented Administrative Assistant. The Administrative Assistant will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

Key Responsibilities

• Coordinate executive communications, including taking calls, responding to emails and interfacing with Cotton personnel
• Schedule meetings and appointments and manage travel itineraries
• Organize and/or assist with events and functions
• Assist with the preparation of business presentations including text, powerpoint and electronic presentations
• Prepares reports by collecting and analyzing information.
• Prepare monthly expense reports
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Perform general administrative duties
• MUST BE WILLING TO TRAVEL UP TO 30 DAYS AT A TIME

Skills, Knowledge and Expertise

Education:

• Bachelor’s degree preferred, but not required

Experience/Skillset:

• Proven experience as an executive assistant or other relevant administrative support experience
• Three to five years of administrative experience
• Three to five years of executive assistant experience
• Experience managing multiple calendars
• Experience booking travel
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Professional level verbal and written communication skills
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor

Disclaimer: This Job Description indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested.

Equal Opportunity Employer/Veterans/Disabled.

If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment please contact HR at -877-511-2962- #holdings