Senior Assistant

Westlake Management Services, Inc.; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

Westlake Chemical seeks a Senior Assistant to provide advanced administrative support to one or more Vice Presidents. The role requires exceptional organization, communication, and problem solving in a fast-paced environment.

Candidates should maintain confidentiality and exercise proactive judgment. Responsibilities include managing VP calendars, coordinating with stakeholders, organizing meetings and travel, and supporting linkages across executive teams.

Qualifications

• High school diploma or equivalent required; Bachelor's degree strongly preferred.
• Minimum 8+ years supporting senior management in an administrative capacity.
• Demonstrated autonomy, prioritization under pressure, and discretion.
• Advanced proficiency with Microsoft Office Suite and familiarity with AI productivity tools.

Responsibilities

• Manage complex calendars for Vice Presidents and prioritize requests.
• Coordinate communications between VP and internal/external stakeholders; ensure timely follow-up.
• Organize meetings/events: logistics, agendas, materials, minutes, action tracking.
• Arrange domestic and international travel with itineraries and expense reports.
• Identify administrative/operational improvements and maintain confidentiality.

Skills

Calendar management

Communication skills

Problem solving

Discretion

Autonomy

Stakeholder coordination

Education

High school diploma

Bachelor's degree preferred

Tools

SAP

Microsoft Office

SharePoint

AI productivity tools

Job description

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.

SUMMARY

The Senior Assistant provides advanced, comprehensive administrative and organizational support to one or more Vice Presidents within a business or functional area at Westlake. This role demands strong organizational, communication, and problem-solving skills, as well as the ability to work independently in a fast-paced, dynamic environment. The ideal candidate demonstrates sound judgment, discretion, and a proactive approach to anticipating the needs of the Vice President(s) while maintaining the highest standards of professionalism and confidentiality.

DUTIES AND RESPONSIBILITIES

May include, but are not limited to, the following:

• Manage complex and rapidly changing calendars for Vice President(s), prioritizing requests and ensuring efficient time management.
• Serve as a liaison between the Vice President(s) and internal/external stakeholders, including senior leaders, business partners, and support teams; facilitate effective communication and ensure timely follow-up on key action items.
• Organize and execute meetings and events, including logistics coordination, agenda development, presentation material preparation, minute-taking, and tracking of action items.
• Arrange domestic and international travel for Vice President(s), including itineraries, expense reports, and compliance with company policies.
• Proactively identify and resolve administrative and operational challenges, recommending process improvements where appropriate.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Collaborate with other administrative professionals to ensure alignment and consistency in executive support across the organization.
• Utilizes SAP to create and code purchase orders in alignment with established purchasing and DOA workflow processes, providing direct administrative and transactional support to the Vice President and leadership team.
• Remain current with technology and office automation tools, including Microsoft Office Suite, SharePoint, and emerging AI tools such as Microsoft Copilot.
• Anticipate the needs of the Vice President(s), providing timely reminders, briefings, and support to ensure preparedness for all commitments.
• Represent the office of the Vice President(s) with professionalism, integrity, and a commitment to Westlake’s values and business objectives.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

High school diploma or equivalent required; Bachelor’s degree strongly preferred. Minimum of 8+ years of progressively responsible experience supporting senior management in an administrative capacity, ideally in the chemical, manufacturing, or related industry. Demonstrated ability to operate with a high degree of autonomy, prioritize competing demands, and deliver results under pressure. Exceptional written and verbal communication skills with strong attention to detail. Proven ability to manage sensitive information with complete confidentiality and discretion. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), SharePoint, and familiarity with AI productivity tools. Experience coordinating complex travel and high-level meeting logistics. Strong interpersonal skills, with the ability to interface effectively across all levels of the organization, including technical and executive stakeholders. Proactive, adaptable, and solutions-oriented, with a collaborative team-player mindset.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate as normally based in an office. Some of the work may be required in the operating units which can require usage of required PPE including safety glasses, hearing protection, etc. May also result in exposure to outside elements and may require usage of stairs and elevators.

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation. If you are an active Westlake employee (or an employee of any Westlake affiliates), please do not apply here.

Westlake is a global manufacturer and supplier of materials and innovative products that enhance life every day. Headquartered in Houston, with operations in Asia, Europe and North America, we provide the building blocks for vital solutions - from housing and construction, to packaging and healthcare, to automotive and consumer.

For more information, visit the company's web site at www.westlake.com.

Westlake (NYSE: WLK) is a global diversified industrial company that manufactures and supplies essential products that enhance the daily lives of people around the globe. Our products, now under a One Westlake brand, supply the necessary building blocks for everyday products across housing and infrastructure, packaging and healthcare, and automotive and consumer goods. Consumers gain the benefits of materials Westlake produces in products such as food packaging, medical devices, soaps and detergents, car interiors, fashion, toys, shoes, furniture, electronics, siding, stone veneer, windows, outdoor living, roofing, and pipe & fittings. Westlake is proud to contribute to driving a sustainable future through the creation of essential products that are Enhancing Your Life Every Day®.

To view other career opportunities at Westlake and our family of companies, visit https://westlaketalent.com