Travel-Ready Admin & Operations Specialist

ProO2 LLC; Birmingham (AL); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401(k) with company match up to 7%

Annual bonus potential

Mileage reimbursement

PTO and paid holidays

Travel rewards

Job summary

PRO O2 LLC is seeking an Administrative/Operations professional in Birmingham, AL to provide comprehensive administrative, financial, and operational support to the General Manager. The role includes order processing in SysPro, invoicing, payments, and coordinating trade shows, with frequent travel.

Responsibilities cover customer accounting, credit terms, regulatory documentation, and comprehensive office administration.

Qualifications

• High School Diploma required.
• 2–3 years of Administrative Experience.
• Willingness to travel and valid Driver's License.

Responsibilities

• Enter customer orders into SysPro and verify accuracy.
• Generate invoices after order entry.
• Process credit card payments and coordinate ACH postings.
• Manage customer accounts, credits, debits, and terms.
• Coordinate travel for trade shows and events (10–15 trips/year).
• Prepare shipping documents and distributor agreements; notary if needed.

Skills

Administrative experience

Customer service

Data entry

Order processing

Financial transactions

Travel coordination

Education

High School Diploma

Tools

SysPro ERP

Job description

PRO O2 LLC is seeking an Administrative/Operations professional in Birmingham, AL to provide comprehensive administrative, financial, and operational support to the General Manager. The role includes order processing in SysPro, invoicing, payments, and coordinating trade shows, with frequent travel.

Responsibilities cover customer accounting, credit terms, regulatory documentation, and comprehensive office administration.