Operations & Expat Admin Specialist

Mobis Alabama LLC; Northern (KY); Hybrid; USD 50,000 - 75,000; Full time

Job summary

Mobis Alabama LLC seeks a General Affairs (GA) Specialist to support administrative and financial operations within the facilities. The role emphasizes purchase coordination, expense processing, and budget management, while handling vendor invoices and expat support to ensure compliant business processes.

The candidate will manage travel, reimbursements, KPI reporting, asset tracking, and cross-functional coordination with Purchasing and Finance.

Qualifications

• Associate degree or higher in Business Administration or related field.
• 1+ years of experience in administration, purchasing, or finance-related role.
• Ability to audit invoices and ensure contract compliance.
• Experience with MS Word, Excel, and PowerPoint.

Responsibilities

• Process material purchase requests and support ordering operations.
• Prepare internal approval documents (PR, expense requests, justification forms).
• Coordinate with Purchasing for bidding and vendor selection processes.
• Process and track expenses and payments; manage vendor invoices and logs.
• Prepare budget reports and cost analysis summaries.
• Process travel and expense reimbursements and accounts payable.

Skills

Interpersonal communication

Time management

Attention to detail

Verbal communication

Multitasking

Education

Associate degree or higher in Business Administration or related field

Tools

SAP

ERP system

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Mobis Alabama LLC seeks a General Affairs (GA) Specialist to support administrative and financial operations within the facilities. The role emphasizes purchase coordination, expense processing, and budget management, while handling vendor invoices and expat support to ensure compliant business processes.

The candidate will manage travel, reimbursements, KPI reporting, asset tracking, and cross-functional coordination with Purchasing and Finance.