Travel Manager

Aegis Worldwide; Wixom (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

Aegis Worldwide seeks a seasoned Travel Coordinator to manage domestic and international travel, including flights, hotels, and itineraries, ensuring policy compliance and cost control. This role serves as the primary contact for travel questions and last-minute changes, supports the Travel Coordinator and Expense Auditor, and collaborates with vendors to optimize services.

The ideal candidate has 5+ years in corporate travel, leadership experience, SAP Concur expertise, and strong Excel/Outlook

Qualifications

• 5+ years of corporate travel management experience.
• Leadership or management experience preferred.
• SAP Concur expertise required.
• Strong organizational and communication abilities.
• Ability to handle confidential information professionally.

Responsibilities

• Coordinate domestic and international business travel, including flights, hotels, rental vehicles, and complex itineraries.
• Manage international travel documentation, including visas and invitation letters.
• Serve as the primary contact for employee travel questions and last-minute travel changes.
• Administer and enforce corporate travel and expense policies.
• Review expenses and company credit card activity for policy compliance.
• Train employees on travel and expense procedures.
• Manage and reconcile travel-related invoices and billing.
• Administer company vehicle scheduling, maintenance records, mileage, fuel usage, insurance, and required documentation.
• Inspect company vehicles for damage and condition upon return.
• Manage relationships and negotiations with travel-related vendors.
• Evaluate travel services, technology, and processes to identify cost savings and efficiency improvements.
• Provide guidance and support to the Travel Coordinator and Expense Auditor.
• Assist with customer and visitor travel arrangements.
• Perform other administrative duties and occasional overtime as needed.

Skills

Leadership experience

Organizational skills

Communication skills

Problem-solving

Confidential information handling

Tools

SAP Concur

Excel

Outlook

Job description

• Coordinate domestic and international business travel, including flights, hotels, rental vehicles, and complex itineraries.
• Manage international travel documentation, including visas and invitation letters.
• Serve as the primary contact for employee travel questions and last-minute travel changes.
• Administer and enforce corporate travel and expense policies.
• Review expenses and company credit card activity for policy compliance.
• Train employees on travel and expense procedures.
• Manage and reconcile travel-related invoices and billing.
• Administer company vehicle scheduling, maintenance records, mileage, fuel usage, insurance, and required documentation.
• Inspect company vehicles for damage and condition upon return.
• Manage relationships and negotiations with travel-related vendors.
• Evaluate travel services, technology, and processes to identify cost savings and efficiency improvements.
• Provide guidance and support to the Travel Coordinator and Expense Auditor.
• Assist with customer and visitor travel arrangements.
• Perform other administrative duties and occasional overtime as needed.

REQUIRED QUALIFICATIONS

• 5+ years of experience managing corporate travel, including domestic and international travel.
• Previous leadership or management experience preferred.
• SAP Concur experience required.
• Experience managing vendors and negotiating services.
• Strong understanding of corporate travel and expense processes.
• Excellent organizational, communication, and problem-solving skills.
• Strong proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to handle confidential information professionally.
• Knowledge of North American and Italian geography preferred.
• Italian language skills preferred but not required.
• Valid driver’s license with an acceptable driving record.

IDEAL CANDIDATE

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced environment. This individual should be able to work independently, communicate effectively with employees and vendors at all levels, and quickly resolve travel or expense-related issues.

WORK ENVIRONMENT

• Fully on-site; not remote or hybrid.
• Primarily office-based.
• Occasional travel for training or business activities.