Travel & Expense Analyst

Meet Life Sciences; Boston (MA); On-site; USD 95,000 - 115,000; Full time

Job summary

A leading life sciences organization is looking for a Travel & Expense Operations Analyst to oversee daily operations of expense systems and corporate card programs. This role is pivotal in ensuring compliance with company policies, auditing expense reports for accuracy, and analyzing expense data for trends and improvements. Candidates should have a Bachelor’s degree in Accounting or a related field and at least 5 years of relevant experience. Proficiency in tools like Concur and Microsoft Excel is essential.

Qualifications

• Minimum 5 years of experience in accounting, specifically with travel and expense processes.
• Strong knowledge of general accounting principles and reconciliation processes.
• Experience with Concur, NetSuite, or SAP is a plus.

Responsibilities

• Lead the corporate card program, including card issuance and user training.
• Manage processes within Concur and CWT for expense reporting.
• Audit expense reports for accuracy and compliance.
• Ensure audit rules align with travel and expense policies.
• Analyze expense data for trends and improvement opportunities.
• Prepare month-end journal entries and balance sheet reconciliations for multiple entities.
• Analyze expense data to identify trends, out-of-policy activity, and improvement opportunities.
• Collaborate with Finance, HR, Procurement, and leadership to resolve issues and enhance processes.
• Support system integrations, troubleshoot data sync issues, and maintain data integrity.
• Develop training materials and deliver user education on expense tools and policies.
• Produce KPI reporting and support compliance requirements, including audit documentation.
• Assist with internal/external audits and year-end reporting; contribute to ad hoc projects and system improvements.

Skills

Expérience en gestion des frais de voyage

Compétence en comptabilité générale

Compétences avancées en Microsoft Excel

NetSuite

SAP

Policy compliance

Education

Bachelor’s degree in Accounting or related field

Tools

Concur

Microsoft Office

NetSuite

SAP

Job description

Travel & Expense Operations Analyst manages day-to-day operations of expense systems, corporate card programs, and travel processes. This role ensures compliance with company policies and regulatory requirements, oversees expense platforms (Concur and CWT), and delivers reporting and analysis to improve accuracy, efficiency, and policy adherence. The position partners closely with Accounting, Finance, Procurement, and cross-functional stakeholders while supporting audits, reconciliations, and system enhancements.

Responsibilities

• Lead the corporate card program, including card issuance, maintenance, deactivations, and user training.
• Manage end-to-end processes within Concur and CWT to support employee expense reporting and travel needs.
• Audit expense reports for accuracy, completeness, and policy compliance; identify discrepancies and recommend corrective actions.
• Maintain travel help desk support, resolve system and user issues, and provide ongoing guidance.
• Ensure audit rules, exceptions, and reporting frameworks align with travel and expense policies.
• Prepare month-end journal entries and balance sheet reconciliations for multiple entities.
• Analyze expense data to identify trends, out-of-policy activity, and improvement opportunities.
• Collaborate with Finance, HR, Procurement, and leadership to resolve issues and enhance processes.
• Support system integrations, troubleshoot data sync issues, and maintain data integrity.
• Develop training materials and deliver user education on expense tools and policies.
• Produce KPI reporting and support compliance requirements, including audit documentation.
• Assist with internal/external audits and year-end reporting; contribute to ad hoc projects and system improvements.

Qualifications

• Bachelor’s degree in Accounting or related field preferred and minimum 5 years of experience in accounting, with travel and expense experience required.
• Strong knowledge of general accounting principles and reconciliation processes.
• Proficiency in Microsoft Excel and Office; experience with Concur, NetSuite, or SAP is a plus.