Travel Coordinator - International Study Programs

Brigham Young University; United States; On-site; USD 67,000 - 87,000; Full time

Benefits offered by this job

401k

Paid holidays

Paid vacation

Paid sick days

Tuition benefits

Medical benefits

Wellness Program

Free parking

UTA passes

Job summary

Brigham Young University (BYU) seeks a Travel Coordinator for International Study Programs. You will manage complex travel arrangements for 2,500+ students across 200+ programs annually, coordinating accommodations, ground transportation, site visits, and approvals to ensure safety and cost efficiency.

You will build vendor relationships, evaluate options, develop budgets, and work with faculty to align travel plans with educational goals.

Qualifications

• Two years of experience in international travel or study abroad programs.
• Ability to develop and manage program budgets.
• Strong negotiation and vendor management skills.
• Ability to travel independently to meet with international vendors.
• Strong intercultural communication skills.
• Ability to train and manage student employees.

Responsibilities

• Manage complex international travel arrangements for BYU’s study programs.
• Research, evaluate, and select travel vendors based on safety, quality, service, and cost.
• Partner with faculty directors to develop travel plans that support educational objectives and program budgets.
• Develop and manage program budgets and ensure compliance with university expenditure policies.
• Prepare vendor agreements and coordinate required documentation, approvals, payments, refunds, and credits.
• Collaborate with BYU International Security to support safe and secure international travel.
• Oversee travel arrangements completed by part-time and student employees and provide training and performance feedback.
• Recruit, hire, and train student employees.
• Develop and maintain relationships with international travel vendors and professional organizations.
• Conduct site visits and participate in industry conferences and professional development.

Skills

Vendor management

Negotiation

Intercultural communication

Budget development

Travel safety awareness

Staff training

Independent travel

Education

Bachelor's degree in travel or related field

Travel agent certification (British/European)

Job description

Why Work at BYU At Brigham Young University (BYU), your work is an opportunity to contribute to a distinctive educational mission rooted in the gospel of Jesus Christ and to make a meaningful difference in the lives of students. As the flagship university of The Church of Jesus Christ of Latter-day Saints, BYU strives to be among the exceptional universities in the world. We are devoted to our faith, our students, and the University\'s Mission: "To assist individuals in their quest for perfection and eternal life." We seek staff members who enthusiastically embrace and advance this unique mission. Across the university, staff bring their expertise and talents to work that helps students learn, grow, and thrive. A culture of covenant belonging, weekly devotionals, meaningful opportunities for learning and growth, and a beautiful and historic campus make BYU a distinctive and inspiring place to build a career.

Belonging Statement United by our common primary identity as children of God, BYU values and embraces the variety of individual characteristics, life experiences and circumstances, perspectives, talents, and gifts across the BYU community. This richness strengthens our shared efforts to create and support an environment of covenant belonging centered in Jesus Christ.

Employment Requirements

Members of The Church of Jesus Christ of Latter-day Saints are required to hold and be worthy to hold a current temple recommend to be hired and to remain in any position at BYU. In hiring decisions, Brigham Young University lawfully gives strong preference to qualified, faithful members of The Church of Jesus Christ of Latter-day Saints. All employees are required to abide by the university's Honor Code and Dress & Grooming Standards. Successful candidates are expected to support and contribute to the academic and religious missions of the university, which are aligned with the principles and doctrine of The Church of Jesus Christ of Latter-day Saints.

Equal Opportunity

Brigham Young University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status.

Travel Coordinator - International Study Programs

The Travel Coordinator manages complex travel arrangements for BYU’s international study programs, which serve more than 2,500 students across 200+ programs each year. This position independently coordinates accommodations, ground transportation, educational site visits, and other travel logistics while ensuring vendors meet BYU standards for safety, quality, cost, and compliance. The role serves as a trusted resource to faculty directors, administrators, and staff and maintains strong relationships with travel partners worldwide.

The last day to submit an application for this position is October 20th by 11:59pm MST.

What you’ll do in this position:

• Manage complex international travel arrangements, including accommodations, ground transportation, and educational site visits
• Research, evaluate, and select travel vendors based on safety, quality, service, and cost
• Partner with faculty directors to develop travel plans that support educational objectives and program budgets
• Develop and manage program budgets and ensure compliance with university expenditure policies
• Prepare vendor agreements and coordinate required documentation, approvals, payments, refunds, and credits
• Collaborate with BYU International Security to support safe and secure international travel
• Oversee travel arrangements completed by part-time and student employees and provide training, feedback, and performance support
• Recruit, hire, and train student employees
• Develop and maintain relationships with international travel vendors and professional organizations
• Conduct site visits and participate in industry conferences and professional development

What qualifies you for this role:

• Required A firm commitment to the mission of BYU
• Two years of experience in the international travel industry, study abroad programs, or a combination of related experience
• Experience coordinating complex international travel arrangements
• Ability to develop and manage program budgets
• Strong negotiation and vendor relationship management skills
• Ability to travel independently to meet with and evaluate international vendors
• Strong intercultural communication skills
• Ability to train and manage student employees
• Strong attention to detail and ability to manage multiple complex programs and deadlines

Preferred

• Bachelor’s degree in travel or a related field
• Six or more years of international travel experience, including arranging accommodations, transportation, and educational or sightseeing activities
• Certification as a British or European travel agent

Desired Skills:

• Strong judgment and independent decision-making skills
• Excellent planning, organization, and problem-solving abilities
• Strong contract and vendor management skills
• Ability to build effective relationships with faculty, administrators, vendors, and international partners
• Knowledge of international travel practices and industry standards
• Ability to respond effectively to urgent and changing travel circumstances
• Strong financial management and negotiation skills
• Deep interest in international travel and global affairs

What we offer in return:

• In addition to our competitive pay structure, this position comes with fantastic benefits, including:
• 401k. BYU automatically contributes 8% at no cost to you.
• Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long-term disability benefits
• Paid parental and maternity leave
• Wellness Program
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 52

Typical Starting Pay: $67,000 to $87,000

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU! The mission of Brigham Young University — founded, supported, and guided by The Church of Jesus Christ of Latter-day Saints — is to assist individuals in their quest for perfection and eternal life. All employees of Brigham Young University (BYU) agree to maintain the standards of The Church of Jesus Christ of Latter-day Saints as defined by the CES Honor Code and Dress and Grooming Standards, both on and off campus, 24 hours a day. BYU is an equal opportunity employer, including disability and protected veteran status.