Travel Booking Assistant - Remote

Destination Careers; Maryland City (MD); Remote; USD 40,000 - 65,000; Full time

Benefits offered by this job

Remote, flexible schedule

Training and ongoing support

Travel industry benefits

Performance-based incentives

Job summary

Destination Knot is seeking an Online Virtual Scheduling Assistant to support our team of travel advisors in a fully remote capacity. This role focuses on calendar coordination, client communication, and ensuring appointments and timelines run smoothly.

You will manage schedules, send reminders, and assist with trip milestones, payments, and document delivery. Ideal candidates have strong time management, excellent communication, and comfort with calendar tools. Travel enthusiasm is a bonus.

Qualifications

• Must have strong time management and organizational skills.
• Excellent written and verbal communication abilities.
• Proficient with Google Calendar, scheduling tools and email platforms.
• Able to multitask and work independently in a remote setting.
• Prior scheduling, admin or customer service experience is a plus.
• Travel enthusiasm is a bonus but not required.

Responsibilities

• Coordinate calendars for multiple travel advisors and schedule client consultations.
• Send reminders and follow-ups for upcoming appointments.
• Track deadlines and travel milestones to keep timelines on track.
• Assist with trip timelines, payment schedules, and document delivery dates.
• Communicate professionally with clients and team members.

Skills

Time management

Organization

Written and verbal communication

Remote work

Multitasking

Independent work

Scheduling experience

Administrative experience

Customer service

Travel enthusiasm

Tools

Google Calendar

Scheduling tools

Email platforms

Job description

Job Title: Online Virtual Scheduling Assistant – Remote

Company: Destination Knot

About Us

Destination Knot is a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities

• Coordinate and manage calendars for multiple travel advisors
• Schedule client consultations and supplier meetings
• Send reminders and follow-ups for scheduled appointments
• Track and organize important deadlines and travel milestones
• Support trip timeline management (e.g., payment schedules, document delivery dates)
• Communicate professionally with clients and team members

Qualifications

• Strong time management and organization skills
• Excellent written and verbal communication
• Comfortable using Google Calendar, scheduling tools, and email platforms
• Ability to multitask and work independently in a remote setting
• Prior experience in scheduling, admin, or customer service is a plus
• Enthusiasm for travel is a bonus but not required

What We Offer

• Remote, flexible work schedule ideal for work-life balance
• Training and ongoing support from a collaborative team
• Income-earning potential through administrative project support and performance-based incentives
• Growth pathways into roles in travel planning or operations
• Access to travel industry benefits and discounts following completion of training

$40,000 - $65,000 a year