Entry Level | Online Scheduling Coordinator

Destination Careers; New York (NY); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Remote work

Training & support

Incentives

Job summary

Destination Careers is seeking an Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role focuses on calendar coordination, client communication, and timely appointment management.

You will excel at multitasking and organization, with experience using Google Calendar and scheduling tools. Remote work offers flexibility, training, and growth into travel planning or operations roles.

Qualifications

• Strong time management and organization skills.
• Excellent written and verbal communication.
• Comfortable using Google Calendar and scheduling tools.
• Ability to multitask and work independently in a remote setting.
• Prior experience in scheduling, admin, or customer service is a plus.
• Enthusiasm for travel is a bonus but not required.

Responsibilities

• Coordinate and manage calendars for multiple travel advisors.
• Schedule client consultations and supplier meetings.
• Send reminders and follow-ups for scheduled appointments.
• Track and organize deadlines and travel milestones.
• Support trip timeline management (payments, document delivery).
• Communicate professionally with clients and team members.

Skills

Time management

Organization

Communication

Google Calendar

Remote work

Customer service

Tools

Scheduling tools

Job description

Job Title:

Online Virtual Scheduling Assistant – Remote

About Us:

We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description:

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities:

• Coordinate and manage calendars for multiple travel advisors
• Schedule client consultations and supplier meetings
• Send reminders and follow-ups for scheduled appointments
• Track and organize important deadlines and travel milestones
• Support trip timeline management (e.g., payment schedules, document delivery dates)
• Communicate professionally with clients and team members

Qualifications:

• Strong time management and organization skills
• Excellent written and verbal communication
• Comfortable using Google Calendar, scheduling tools, and email platforms
• Ability to multitask and work independently in a remote setting
• Prior experience in scheduling, admin, or customer service is a plus
• Enthusiasm for travel is a bonus but not required

What We Offer:

• Remote, flexible work schedule ideal for work-life balance
• Training and ongoing support from a collaborative team
• Income-earning potential through administrative project support and performance-based incentives
• Growth pathways into roles in travel planning or operations
• Access to travel industry benefits and discounts following completion of training

$40,000 - $65,000 a year