Travel & Administrative Assistant for Field Operations

Perley Cable Construction, Inc.; Frankfort (KY); On-site; USD 35,000 - 48,000; Full time

Job summary

ProDesign, Inc. is seeking an Administrative Assistant to coordinate travel for our field operators, including flights, hotels, and vehicle arrangements. You will also collect receipts and reimbursement requests to support smooth operations.

The role requires strong attention to detail, data entry accuracy, and proficiency with Microsoft Office. QuickBooks experience is a plus, and you will work closely with the Fleet Manager and AP to keep travel expenses paid and recorded promptly.

Qualifications

• Strong attention to detail is essential.
• Ability to perform accurate data entry and basic math.

Responsibilities

• Book flights and hotel rooms for traveling field operators
• Coordinate with the Fleet Manager and field operators to ensure routine vehicle maintenance is completed
• Answer incoming calls
• Coordinate with AP to ensure travel expenses are paid and recorded in a timely manner
• Work with hotels in the creation and management of corporate accounts
• Other duties as assigned

Skills

Attention to detail

Accurate data entry

Basic math and typing

Microsoft Office

Polite, friendly phone skills

Multi-task

Independent and team work

Education

High school diploma or equivalent

Tools

QuickBooks

Job description

ProDesign, Inc. is seeking an Administrative Assistant to coordinate travel for our field operators, including flights, hotels, and vehicle arrangements. You will also collect receipts and reimbursement requests to support smooth operations.

The role requires strong attention to detail, data entry accuracy, and proficiency with Microsoft Office. QuickBooks experience is a plus, and you will work closely with the Fleet Manager and AP to keep travel expenses paid and recorded promptly.