Traveling Administrative & Operations Assistant

Quality Private Duty Care; Crossville (TN); On-site; USD 35,000 - 45,000; Full time

Job summary

Quality Private Duty Care is seeking an Administrative Assistant to provide general clerical and administrative support for the Administrator. This role involves maintaining filing systems, preparing reports, and assisting with scheduling and meetings.

The position requires five years of secretarial experience, strong organizational and interpersonal skills, and proficiency with spreadsheets, databases, and word processing tools. Occasional travel with the Administrator is possible.

Qualifications

• Five years of secretarial experience.
• Proficient with spreadsheets, databases, and word processing programs.
• Excellent organizational skills.

Responsibilities

• Maintains productivity databases and prepares reports/graphs for administrator.
• Attends meetings with Administrator to record and report minutes.
• Provide general clerical support for the Administrator.
• Establish and maintain filing system for general correspondence and information.
• Provide requested reports for Administrator and other management staff.
• Travels with Administrator as requested.
• Assist with scheduling, meeting preparation and agenda.
• Maintains tracking list of Administrator tasks.
• Assist in the maintenance of confidentiality of all information and materials related to administration.
• Provide input and clerical support for revision and development of company policies and procedures and manuals.
• Assist in the maintenance of the Administrative information system database.
• Maintain communication with administrator and administrative staff.
• Support continuous improvement initiatives in the Administrative area.
• Assist in the development and implementation of the Administrative record keeping process and procedures.
• Assists with processing of employee time sheets weekly.
• Files all relevant paperwork in patient charts.
• Puts together and maintains admission books for new patients.
• Acts as receptionist for front lobby area.
• Performs reference checks on all new employees for local office.
• Copies and distributes QPC newsletter bi-weekly to all employees.
• Orders office supplies and assists other offices with replenishing necessary forms.
• Assists in distributing paperwork and supplies to CNA’s, LPN’s, etc.

Skills

Interpersonal communication

Organizational skills

Tools

Spreadsheets

Databases

Word processing

Job description

Quality Private Duty Care is seeking an Administrative Assistant to provide general clerical and administrative support for the Administrator. This role involves maintaining filing systems, preparing reports, and assisting with scheduling and meetings.

The position requires five years of secretarial experience, strong organizational and interpersonal skills, and proficiency with spreadsheets, databases, and word processing tools. Occasional travel with the Administrator is possible.