Administrative Assistant

Perley Cable Construction, Inc.; Frankfort (KY); On-site; USD 35,000 - 48,000; Full time

Job summary

ProDesign, Inc. is seeking an Administrative Assistant to coordinate travel for our field operators, including flights, hotels, and vehicle arrangements. You will also collect receipts and reimbursement requests to support smooth operations.

The role requires strong attention to detail, data entry accuracy, and proficiency with Microsoft Office. QuickBooks experience is a plus, and you will work closely with the Fleet Manager and AP to keep travel expenses paid and recorded promptly.

Qualifications

• Strong attention to detail is essential.
• Ability to perform accurate data entry and basic math.

Responsibilities

• Book flights and hotel rooms for traveling field operators
• Coordinate with the Fleet Manager and field operators to ensure routine vehicle maintenance is completed
• Answer incoming calls
• Coordinate with AP to ensure travel expenses are paid and recorded in a timely manner
• Work with hotels in the creation and management of corporate accounts
• Other duties as assigned

Skills

Attention to detail

Accurate data entry

Basic math and typing

Microsoft Office

Polite, friendly phone skills

Multi-task

Independent and team work

Education

High school diploma or equivalent

Tools

QuickBooks

Job description

Job Summary:

ProDesign, Inc. is a family-owned engineering firm with field operators throughout the U.S. The Administrative Assistant is responsible for coordinating all travel for our field operators, including vehicles, flights, and hotels, as well as collecting receipts and reimbursement requests.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Work with hotels in the creation and management of corporate accounts
• Book flights and hotel rooms for traveling field operators
• Coordinate with the Fleet Manager and field operators to ensure routine vehicle maintenance is completed
• Answer incoming calls
• Coordinate with AP to ensure travel expenses are paid and recorded in a timely manner
• Other duties as assigned

Required Skills/Abilities:

• Attention to detail is a must
• Accurate data entry skills
• Basic math and typing skills
• Proficiency with Microsoft Office products
• Polite, friendly phone skills
• Ability to multi-task
• Ability to work independently and part of a team

Education and Experience:

• No formal education necessary, but the skills required can typically be met with a high school diploma or equivalent
• Quickbooks experience preferred

Physical Requirements:

• This position requires long periods of time sitting at a desk and looking at computer monitors

PCCI Group is an equal opportunity employer. We will not tolerate discrimination or harassment on any legally protected basis, including that of physical characteristics, mental characteristics, race, religious or political views, nationality, disability, medical condition, pregnancy, genetic information, sex, sexual orientation, or gender identification. All decisions regarding hiring, promoting, terminating, compensation, and development opportunities are made regardless of a candidate's or employee's status as a protected class.