Administrative Lead: Travel, Finance & Events

Northwind Technical Services, LLC; Sabetha (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

NorthWind Technical Services, LLC is seeking an Administrative Assistant to be the heartbeat of our office operations. This role goes beyond a desk job, supporting travel, finance and fleet needs while ensuring seamless daily operations.

You will engage with colleagues across locations, coordinate events, and maintain office systems with attention to detail. An Associate's Degree or 3–5 years of hands-on experience is preferred, with strong MS Office and QuickBooks aptitude.

Qualifications

• Associate's Degree in Business or related field or 3–5 years of hands-on administrative experience.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite including Teams, Word, Excel, PowerPoint and Outlook.
• Ability to learn QuickBooks and basic accounting principles.

Responsibilities

• Be the first impression of NorthWind; manage calls, welcome visitors and maintain flow of communication.
• Coordinate national and international travel with the admin team across locations.
• Assist with accounts payable, credit card management and customer payments.
• Oversee fleet management: vehicle checkouts, maintenance and DOT compliance.
• Plan company events such as holiday party and company picnic; coordinate Lunch & Learn meals.
• Maintain office supplies, equipment, mail, uniforms and related tasks.

Skills

Attention to detail

Communication skills

Customer service

Time management

Education

Associate's Degree in Business or related field

Tools

MS Office

Teams

Word

Excel

PowerPoint

Outlook

QuickBooks

Job description

NorthWind Technical Services, LLC is seeking an Administrative Assistant to be the heartbeat of our office operations. This role goes beyond a desk job, supporting travel, finance and fleet needs while ensuring seamless daily operations.

You will engage with colleagues across locations, coordinate events, and maintain office systems with attention to detail. An Associate's Degree or 3–5 years of hands-on experience is preferred, with strong MS Office and QuickBooks aptitude.