Trauma-Informed Administrative Assistant – Full-Time

Oaklawn Psychiatric Center; Mishawaka (IN); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Work life balance

Behavioral health assistance

Regular supervision to grow skills

Job summary

Oaklawn Psychiatric Center in Mishawaka seeks an Administrative Assistant to join a busy team delivering essential support to staff, clients and external partners.

The role covers a range of duties from answering phones and preparing correspondence to filing, mail handling and meeting minute preparation, with a focus on clear communication in a trauma-informed environment. A full-time schedule and competitive starting pay apply.

Qualifications

• High school diploma or equivalent.
• Must be 21 years old or older.
• Prior office/administrative experience highly recommended.

Responsibilities

• Provide primary administrative support to assigned supervisors.
• Demonstrate the ability to be an effective resource that assists in providing overall communication throughout the organization and its related businesses
• Utilize the most appropriate and effective mode(s) of communication
• Provide excellent customer service in a trauma informed manner
• Prepare and disseminate correspondence with accuracy using appropriate (written and verbal) business language
• Operate office equipment required for the position. i.e. (phone, fax, copier, computer and printer)
• Maintain files/materials in an organized orderly fashion
• Process and distribute incoming and outgoing mail in a timely fashion
• Effectively communicate during emergency situations. i.e. (fire, and disaster drills)
• Prepares supply orders, as needed
• Prepare, maintain and distribute meeting minutes effectively and efficiently, as needed
• Provide phone answering services and accurately transferring as needed

Skills

Administrative support

Customer service

Communication

Education

High school diploma

Tools

Office equipment

Job description

Oaklawn Psychiatric Center in Mishawaka seeks an Administrative Assistant to join a busy team delivering essential support to staff, clients and external partners.

The role covers a range of duties from answering phones and preparing correspondence to filing, mail handling and meeting minute preparation, with a focus on clear communication in a trauma-informed environment. A full-time schedule and competitive starting pay apply.