Trauma-Informed Office Administrator

Youth-and-Family-Alternatives; Brooksville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Youth-and-Family-Alternatives is seeking an Office Specialist to provide administrative and operational support for daily office functions and Case Management activities. The role emphasizes trauma-informed care and confidentiality in handling PHI within a busy environment.

Responsibilities include document processing, travel arrangements, purchases, and coordinating office operations, while maintaining inventory and supporting training reports. Strong MS Office skills and teamwork are essential.

Qualifications

• High school diploma or equivalent; AA degree or business school preferred; 2+ years related work experience.
• Ability to sit for long periods and lift/carry 30 pounds.

Responsibilities

• Provide administrative support to the Case Management team.
• Process faxes, coordinate purchases, arrange travel, and support daily operations.
• Manage petty cash and reimbursements.
• Review, code, and submit Visa credit card transactions.
• Complete documentation for new hires, training, system access, and updates.
• Coordinate office needs including maintenance, repairs, security, and equipment issues.
• Monitor fleet vehicle compliance and coordinate maintenance and repairs.
• Maintain inventory of office supplies and food items.
• Submit biweekly on-call compensation information to Payroll.
• Communicate training schedules and prepare monthly training reports.
• Assist with special projects and perform other duties as assigned.

Skills

Positive attitude

Patience

Cultural sensitivity

Organizational skills

Independent work

Attention to detail

Professionalism

Confidentiality

PHI compliance

Communication skills

Group facilitation

Team collaboration

Flexibility with guidance

EEO alignment

Mission alignment

Administrative support

Office operations

Education

High school diploma or equivalent

AA degree or business school preferred

2+ years related work experience

Tools

Microsoft Office

Job description

Youth-and-Family-Alternatives is seeking an Office Specialist to provide administrative and operational support for daily office functions and Case Management activities. The role emphasizes trauma-informed care and confidentiality in handling PHI within a busy environment.

Responsibilities include document processing, travel arrangements, purchases, and coordinating office operations, while maintaining inventory and supporting training reports. Strong MS Office skills and teamwork are essential.