Transportation Office Coordinator

Ann Arbor Public Schools; United States; On-site; USD 21,000 - 30,000; Part time

Job summary

Ypsilanti Community Schools is seeking an administrative role to manage the transportation office and support staff, students, and families. You will handle communications, newsletters, meeting coordination, and invoicing oversight.

This position covers reception, data entry, and general transportation coordination duties, serving as a point of contact for accidents and traffic updates when leadership is unavailable.

Qualifications

• High School Diploma or GED required.
• Valid Michigan CDL license required.
• Proficient in Microsoft Office.
• Ability to pass LiveScan background check.

Responsibilities

• Receive, screen, direct, and analyze telephone and radio calls. Provide detailed instructions to drivers for efficient transportation services.
• Act as receptionist, handling information requests, ticket and pass purchases, and routine questions.
• Resolve issues independently when possible, refer complex cases to the appropriate supervisor.
• Maintain a comprehensive filing and records retention system; provide information as requested.
• Maintain proficiency in all assignments and functions of transportation services coordination.
• Provide clerical support: data entry, data summarization, reporting; file using Microsoft Office.
• Create and maintain department newsletter; disseminate information on traffic incidents and delays.
• Maintain knowledge of regional transportation resources, service geography, and road conditions.

Skills

Microsoft Office

LiveScan background check

Education

High School Diploma/GED

Valid Michigan CDL License

Job description

Reports to: Transportation Director and/or designee

Hourly Rate: Unknown (commensurate with experience)

District Description:

Ypsilanti Community Schools is a small urban district conveniently centered around the major freeways (I-94 & US-23) within 5 minutes of Eastern Michigan University, 15 minutes from the University of Michigan. We have approximately 400 students, 3 Early Childhood Learning Centers, 1 Multilingual Elementary, 1 International Baccalaureate with Prek-5, 3 Elementaries, 1 Middle School, and 1 High School which features 2 programs within the building STEM and AC Tech, and 1 Alternative Education building (ACCE).

Position Description:

This position is responsible for managing the transportation office and supporting effective communication with staff, students, and families within Ypsilanti Community Schools. Key responsibilities include producing and distributing a monthly newsletter, scheduling and facilitating monthly safety meetings, reviewing invoices and submitting them to the director for approval, covering office absences as needed, assisting with telephone and radio communications, greeting guests for professional development and other transportation-related needs, and performing general office duties such as filing. This role also serves as the last point of contact for accidents and traffic updates when the Safety Coordinator or Transportation Director is unavailable.

Qualifications:

• High School Diploma/GED
• Possess a valid Michigan CDL License
• Proficient in Microsoft Office
• Ability to pass a LiveScan background check

Position Responsibilities:

• Receive, screen, direct, and analyze telephone and radio calls. Communicate detailed sequential instructions to drivers for efficient transportation services.
• Act as receptionist, responding to information requests, ticket, and pass purchases; addresses routine questions and/or concerns.
• Resolve many issues independently, while referring more complex situations to the appropriate supervisor.
• Establish and maintain a comprehensive filing and records retention system. Access and provide information as requested.
• Responsible for maintaining proficiency in all assignments and functions of transportation services coordination.
• Provide clerical support activities; data entry; collection and summarization of data; prepare reports; file using Microsoft Office.
• Create and maintain department newsletter.
• Maintain a comprehensive knowledge of regional transportation resources, service geography, and road conditions.
• Receive and disseminate information regarding traffic accidents, delays, breakdowns, and such.

The Board of Education does not discriminate on the basis of race, color, national

origin, immigration status, sex (including sexual orientation or transgender identity),

disability, age, religion, height, weight, marital or family status, military status, ancestry,

genetic information, or any legally protected category not otherwise listed, (collectively,

"Protected Classes"), in its programs and activities, including employment opportunities.

Postings current as of 9/14/2026 5:43:49 PM CST.

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