Transportation Administrative Assistant and Payroll Coordinator

Michigan City Area Schools; Michigan City (IN); On-site; USD 38,000 - 54,000; Full time

Job summary

Michigan City Area Schools is seeking a Transportation Administrative Assistant and Payroll Coordinator. This full-time role, reporting to the Director of Transportation, oversees administrative and payroll duties to ensure smooth office operations and accurate payroll processing.

The position requires a high school diploma or equivalent, strong communication skills, and experience with district software. Responsibilities include payroll processing, procurement, staff support, and coordination

Qualifications

• High School Diploma or equivalent required.
• Minimum 3 years of relevant experience preferred.
• Knowledge of PowerSchool and district software preferred.

Responsibilities

• Coordinate and oversee administrative and finance duties for Transportation.
• Maintain department logs and communicate with managers to resolve issues.
• Process and submit payroll to the Payroll Department and assist in payroll tasks.
• Assist with department hiring steps and recruitment.
• Provide staff IDs and manage inventory, uniforms, and supplies.

Skills

Customer service

Verbal & written communication

Problem solving

Professional demeanor

Education

High School Diploma or equivalent

Tools

PowerSchool

District software

Google Docs/Sheets

Job description

Transportation Administrative Assistant and Payroll Coordinator

Michigan City Area Schools TRANSPORTATION - Michigan City, Indiana Open in Google Maps

Job Details

Job ID: 5910839
Application Deadline: Posted until filled
Posted: Sep 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Reports to: Director of Transportation

Term: Full Time, 52 weeks per year, 8 hours per day

General Description
The Transportation Administrative Assistant and Payroll Coordinator will coordinate and oversee
administrative and finance duties as assigned by the Director of Transportation to ensure that
the office operates efficiently and smoothly. The role of the Transportation Administrative Assistant and Payroll Coordinator is to create and maintain a pleasant work environment, ensuring high levels of organizational
effectiveness, communication and safety, and the effective processing of payroll.

• Main Job Tasks and Responsibilities
• Maintain office services which include answering and directing telephone calls and radio dispatch and incoming visitors
• Assists transportation staff in handling necessary paperwork and communicating with
• district personnel
• Maintain department logs and communicate to appropriate managers to ensure resolution
• Responsible for monitoring the department specific hiring steps and assist with recruiting
• Department liasion with Finance and Payroll Departments in matters related to requests
• for payroll.
• Responsible for processing and submitting payroll to the Payroll Department for school bus drives, school bus monitors, mechanics and security personnel and assists in other transportation payroll processing, as needed
• Assist Transportation Director, as needed, in updating and communicating department procedures to transportation staff
• Assist the Transportation Director, as needed in processing accounts payable and receivable
• Manages office supply inventory and orders, as necessary, including uniforms
• Issues staff IDs; fobs for transportation staff and distributing and collecting
• Working knowledge of all transportation specific software in order to assist in routing, as needed, and inquiries into routes by other District staff; parents and community partners
• Participate in department committees as necessary
• Other duties as assigned by the Director of Transportation

Education and Experience:
High School Diploma or equivalent

• Must have effective problem solving skills and be able to work positively with potentially difficult people in demanding situations while working toward resolution
• Strong customer service orientation and excellent verbal and written communication skills including maintaining a professional behavior at all times while communicating and working with other department staff; district staff; parents and community partners
• Knowledge of Power Schools and District software preferred
• Previous experience working in a school transportation environment preferred
• Excellent work habits and attendance record with a commitment to meet deadlines and to meet the needs of MCAS students and staff
• Be proactive, attentive and responsive, as the situation deems
• Knowledgable in Google Docs, Sheets, etc

Salary and Benefits:Commensurate with degree and related experience

Benefits: Per Staff and Administrator Handbook

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information, which are classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's employment opportunities, programs and
activities, affecting the Corporation's environment. For further information, clarification, or
complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City,
Indiana 46360 at [phone] for Title IX (gender equity related issues); or Special Education
Director , 408 S. Carroll Avenue, Michigan City, Indiana 46360 at [phone] for Section 504
(non-discrimination/disability issues and Americans with Disabilities). Any other information
concerning the above policies may be obtained by contacting the Superintendent, Dr. Wendel McCollum, 408 S. Carroll Ave., Michigan City, Indiana 46360 at [phone].

Position Type: Full-Time
Job Categories:

Administration > Business/Finance

Administration > Transportation

Organization-level Positions > Coordinator

Support Staff > Administrative Assistant

Support Staff > Transportation

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Sally Clark
• 408 S Carroll
• Michigan City, Indiana 46360
• Phone: [phone]
• Email: [e-mail]

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