Transportation Administrative Assistant and Payroll Coordinator

TrulyHired; Michigan City (IN); On-site; USD 36,000 - 54,000; Full time

Job summary

Michigan City Area Schools is seeking a Transportation Administrative Assistant and Payroll Coordinator to oversee administrative and payroll tasks under the Director of Transportation. The role ensures smooth office operations, accurate payroll processing, and effective communication across departments.

The position requires a High School Diploma or equivalent, strong problem solving, customer service, and communication skills, plus familiarity with Power Schools and Google Docs/Sheets.

Qualifications

• Must have effective problem solving skills and be able to work positively with potentially difficult people in demanding situations while working toward resolution
• Strong customer service orientation and excellent verbal and written communication skills including maintaining a professional behavior at all times while communicating and working with other department staff; district staff; parents and community partners
• Knowledge of Power Schools and District software preferred
• Previous experience working in a school transportation environment preferred
• Excellent work habits and attendance record with a commitment to meet deadlines and to meet the needs of MCAS students and staff
• Be proactive, attentive and responsive, as the situation deems
• Knowledgable in Google Docs, Sheets, etc

Responsibilities

• Maintain office services including answering and directing telephone calls and radio dispatch and incoming visitors
• Assists transportation staff in handling necessary paperwork and communicating with district personnel
• Maintain department logs and communicate to appropriate managers to ensure resolution
• Responsible for monitoring the department specific hiring steps and assist with recruiting
• Department liaison with Finance and Payroll Departments in matters related to requests for payroll
• Responsible for processing and submitting payroll to the Payroll Department for school bus drives, school bus monitors, mechanics and security personnel and assists in other transportation payroll processing, as needed
• Assist Transportation Director, as needed, in updating and communicating department procedures to transportation staff
• Assist the Transportation Director, as needed in processing accounts payable and receivable
• Manages office supply inventory and orders, as necessary, including uniforms
• Issues staff IDs; fobs for transportation staff and distributing and collecting
• Working knowledge of all transportation specific software in order to assist in routing, as needed, and inquiries into routes by other District staff; parents and community partners
• Participate in department committees as necessary
• Other duties as assigned by the Director of Transportation

Skills

Problem solving

Customer service

Verbal and written communication

Professional demeanor

Proactive and responsive

Education

High School Diploma or equivalent

Tools

Power Schools

Google Docs/Sheets

Job description

Job Description

Reports to: Director of Transportation

Term: Full Time, 52 weeks per year, 8 hours per day

General Description

The Transportation Administrative Assistant and Payroll Coordinator will coordinate and oversee administrative and finance duties as assigned by the Director of Transportation to ensure that the office operates efficiently and smoothly. The role of the Transportation Administrative Assistant and Payroll Coordinator is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety, and the effective processing of payroll.

Main Job Tasks and Responsibilities

• Maintain office services which include answering and directing telephone calls and radio dispatch and incoming visitors
• Assists transportation staff in handling necessary paperwork and communicating with district personnel
• Maintain department logs and communicate to appropriate managers to ensure resolution
• Responsible for monitoring the department specific hiring steps and assist with recruiting
• Department liaison with Finance and Payroll Departments in matters related to requests for payroll.
• Responsible for processing and submitting payroll to the Payroll Department for school bus drives, school bus monitors, mechanics and security personnel and assists in other transportation payroll processing, as needed
• Assist Transportation Director, as needed, in updating and communicating department procedures to transportation staff
• Assist the Transportation Director, as needed in processing accounts payable and receivable
• Manages office supply inventory and orders, as necessary, including uniforms
• Issues staff IDs; fobs for transportation staff and distributing and collecting
• Working knowledge of all transportation specific software in order to assist in routing, as needed, and inquiries into routes by other District staff; parents and community partners
• Participate in department committees as necessary
• Other duties as assigned by the Director of Transportation

Education and Experience

High School Diploma or equivalent

• Must have effective problem solving skills and be able to work positively with potentially difficult people in demanding situations while working toward resolution
• Strong customer service orientation and excellent verbal and written communication skills including maintaining a professional behavior at all times while communicating and working with other department staff; district staff; parents and community partners
• Knowledge of Power Schools and District software preferred
• Previous experience working in a school transportation environment preferred
• Excellent work habits and attendance record with a commitment to meet deadlines and to meet the needs of MCAS students and staff
• Be proactive, attentive and responsive, as the situation deems
• Knowledgable in Google Docs, Sheets, etc

Salary and Benefits

Commensurate with degree and related experience

Benefits

• Per Staff and Administrator Handbook

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information, which are classes protected by Federal and/or State law (collectively, "Protected Classes"). This includes the Corporation's employment opportunities, programs, and/or activities, or, if initially occurring off Corporation grounds or outside the Corporation's employment opportunities, programs and activities, affecting the Corporation's environment. For further information, clarification, or complaint, please contact the MCAS School Administration, 408 S. Carroll Avenue, Michigan City, Indiana 46360 at [phone] for Title IX (gender equity related issues); or Special Education Director , 408 S. Carroll Avenue, Michigan City, Indiana 46360 at [phone] for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent, Dr. Wendel McCollum, 408 S. Carroll Ave., Michigan City, Indiana 46360 at [phone].