Transportation Office Administrator & Records Clerk

AVONDALE ELEMENTARY SCHOOL DISTRICT; United States; On-site; USD 22,000 - 27,000; Full time

Job summary

AVONDALE ELEMENTARY SCHOOL DISTRICT is seeking an organized administrative assistant to support the Assistant Director of Transportation. This role focuses on organizing schedules, preparing notices and minutes, and handling daily office tasks within the Transportation Department.

You will help ensure efficient operations, maintain records, assist in budget coordination with the Business Services department, and communicate with staff. Fluency in English is required; Spanish is a plus.

Qualifications

• Must possess a high school diploma or equivalent.
• Must have 1–3 years experience in office duties in construction, maintenance, or transportation.
• Must have good human relations skills and proficiency with computers and office machines.
• Must be fluent in English, oral and written; Spanish fluency preferred.

Responsibilities

• Assists the Director of Transportation in managing the Transportation Department.
• Prepares memorandums outlining procedures and policies for supervision staff.
• Plans workshops and meetings with the Assistant Director of Transportation.
• Directs preparation of records for meetings and prepares notices, minutes, and resolutions.
• Acts as custodian of documents for facilities and transportation.
• Files Transportation documents with government agencies and district departments.
• Schedules appointments, handles inquiries, and performs clerical duties.
• Monitors the operations budget in coordination with Business Services.
• Performs other related duties as assigned.

Skills

Typing

Word processing

Database

Spreadsheet

English fluency

Spanish (preferred)

Good human relations

Office equipment proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Computers & office machines

Office software

Job description

AVONDALE ELEMENTARY SCHOOL DISTRICT is seeking an organized administrative assistant to support the Assistant Director of Transportation. This role focuses on organizing schedules, preparing notices and minutes, and handling daily office tasks within the Transportation Department.

You will help ensure efficient operations, maintain records, assist in budget coordination with the Business Services department, and communicate with staff. Fluency in English is required; Spanish is a plus.