Transportation Secretary 26/27 SY

Avondale Elementary School; United States; Sur place; USD 22 000 - 27 000; Plein temps

Résumé du poste

AVONDALE ELEMENTARY SCHOOL DISTRICT is seeking an organized administrative assistant to support the Assistant Director of Transportation. This role focuses on organizing schedules, preparing notices and minutes, and handling daily office tasks within the Transportation Department.

You will help ensure efficient operations, maintain records, assist in budget coordination with the Business Services department, and communicate with staff. Fluency in English is required; Spanish is a plus.

Qualifications

• Must possess a high school diploma or equivalent.
• Must have 1–3 years experience in office duties in construction, maintenance, or transportation.
• Must have good human relations skills and proficiency with computers and office machines.
• Must be fluent in English, oral and written; Spanish fluency preferred.

Responsabilités

• Assists the Director of Transportation in managing the Transportation Department.
• Prepares memorandums outlining procedures and policies for supervision staff.
• Plans workshops and meetings with the Assistant Director of Transportation.
• Directs preparation of records for meetings and prepares notices, minutes, and resolutions.
• Acts as custodian of documents for facilities and transportation.
• Files Transportation documents with government agencies and district departments.
• Schedules appointments, handles inquiries, and performs clerical duties.
• Monitors the operations budget in coordination with Business Services.
• Performs other related duties as assigned.

Connaissances

Typing

Word processing

Database

Spreadsheet

English fluency

Spanish (preferred)

Good human relations

Office equipment proficiency

Formation

High school diploma or equivalent

Outils

Microsoft Office

Computers & office machines

Office software

Description du poste

• Position Type: CLASSIFIED HOURLY (NON-EXEMPT)


• Date Posted: 10/28/2026


• Location: Transportation

I. General Description:

To ensure the efficient operation of the Assistant Director of Transportations' Office so that the Transportation department can make its maximum contribution to District-wide educational programs.

II. Qualifications:

• Must possess a high school diploma or equivalent.


• Must have at least one to three years experience in office duties, specifically in construction, maintenance, or transportation departments.


• Must have good human relations skills.


• Must possess previous experience with computers and other office machines.


• Must have knowledge of basic office procedures and common office equipment and machines.


• Must possess proficient typing skills and knowledge of word processing, database and spreadsheet programs.


• Must be fluent in English, oral and written. Preferred fluency in Spanish.

III. Duties and Responsibilities:

• Assists the Director of Transportation in the management of the Transportation Department.


• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers and staff.


• Assists the Assistant Director of Transportation in planning workshops and meetings.


• Directs preparation of records such as notices, minutes, and resolutions for meetings and workshops.


• Acts as custodian of documents and records for facilities and transportation.


• Directs preparation and filing of Transportation documents with government agencies and other district departments to conform with statutes and Board policies.


• Schedules appointments, gives information to callers, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties.


• Assists in monitoring the operations budget in coordination with the Business Services department.


• Performs other related duties as assigned.

Reports To: Assistant Director of Transportation

Work Calendar: 12 Months, 40 Hrs a Week

Shift Type

Full-Time

Salary Range

$16.21 - $19.74 per hour