Transportation Division Office Manager - Kanawha Co.

State of West Virginia; West Virginia; On-site; USD 50,000 - 70,000; Full time

Job summary

The State of West Virginia's Transportation Division is seeking an Office Manager to oversee daily operations of a defined division. This exempt role includes payroll, HR, procurement, travel, and reporting responsibilities, coordinating multiple units, and guiding administrative staff to ensure efficient division performance.

Responsibilities include handling inquiries from employees and the public, reviewing completed work, and preparing various reports on expenditures and efficiency.

Qualifications

• Bachelor’s degree from a regionally accredited college or university.
• Substitution: full-time or equivalent part-time paid administrative or supervisory experience may substitute for the required training/education through an established formula.
• Four years of full-time or equivalent paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
• Substitution: graduate coursework from a regionally accredited college or university may substitute for two years of the required experience through an established formula.
• Travel may be required; therefore, a valid driver’s license is required.

Responsibilities

• Oversees payroll, personnel transactions, procurement, travel, and purchasing card coordination.
• Receives and responds to employee inquiries and inquiries or complaints from the general public.
• Coordinates the work of units within the division and assigns work to administrative staff.
• Reviews completed work and prepares data and reports on division efficiency and expenditures.
• Performs related duties as required.

Skills

Administrative leadership

Coordination

Education

Bachelor’s degree

Job description

**Disclaimer-this position will be considered classified-exempt and “at will.”

The Transportation Division Office Manager will report to the Programming Division. This position oversees all daily operations of a defined division within the Department of Transportation. Includes payroll, personnel transactions, procurement, travel, and purchasing card coordinator responsibilities. Receives and prepares responses to employee inquiries and inquiries or complaints from the general public. Coordinates the work of various units within the divisions, assigns work to other administrative and clerical staff, reviewing work upon completion. Compiles data and composes various reports on division efficiency, expenditures, and various other reports as needed. Performs related duties as required.

Preference may be given to Candidates with these qualifications

Training/Education

• Bachelor’s degree from a regionally accredited college or university.
• Substitution: Full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping may be substituted for the required training/education through an established formula.

Experience

• Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
• Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.

Additional Requirement

• Travel may be required; therefore, a valid driver’s license is required.