Transportation Division Office Manager - Kanawha Co.

State of West Virginia; Charleston (WV); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

12 paid holidays

Vacation days 15–24 per year

Retirement plan

Job summary

The Transportation Division Office Manager role at the State of West Virginia oversees daily operations of a defined division, handling payroll, personnel transactions, procurement and travel. It coordinates multiple units and reviews work for accuracy and efficiency.

The position requires a Bachelor’s degree or equivalent experience, with four years in administrative or supervisory roles. Travel may be required and a valid driver’s license is necessary.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Experience in human resources, payroll, procurement, purchasing or bookkeeping.
• Substitution: related work experience may replace education per policy.

Responsibilities

• Oversees daily division operations, including payroll, personnel transactions, procurement, travel, and purchasing card coordination.
• Responds to employee inquiries and public inquiries; coordinates work across units and reviews completed tasks.
• Compiles data and prepares reports on division efficiency, expenditures, and other operational metrics.
• Assigns work to administrative staff and monitors performance.

Skills

Administrative experience

Supervisory experience

Payroll processing

Procurement

Customer service

Education

Bachelor’s degree

Tools

Payroll software

Procurement systems

MS Office

Job description

Nature of Work

Disclaimer-this position will be considered classified-exempt and “at will.” The Transportation Division Office Manager will report to the Programming Division. This position oversees all daily operations of a defined division within the Department of Transportation. Includes payroll, personnel transactions, procurement, travel, and purchasing card coordinator responsibilities. Receives and prepares responses to employee inquiries and inquiries or complaints from the general public. Coordinates the work of various units within the divisions, assigns work to other administrative and clerical staff, reviewing work upon completion. Compiles data and composes various reports on division efficiency, expenditures, and various other reports as needed. Performs related duties as required.

Minimum Qualifications

• Preference may be given to Candidates with these qualifications** TRAINING/EDUCATION
• Bachelor’s degree from a regionally accredited college or university.
• Substitution: Full-time or equivalent part‑time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping may be substituted for the required training/education through an established formula.

Experience

• Four (4) years of full-time or equivalent part‑time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
• Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.

Additional Requirement

• Travel may be required; therefore, a valid driver’s license is required.

Other Information

• Candidate Contact Name: Lena Shavers
• Phone Number: 304-414-6816
• Email Address: [e-mail]

Permanent, full‑time employees of the State of West Virginia, receive a wide variety of financial and personal job benefits. Specific information about benefits is available from the hiring agency.

Salary and Wages

Direct deposit (twice a month) Promotion Opportunities - With over 20,000 classified positions in state government, there are many opportunities to compete for transfer or promotional appointment.

Medical Insurance

Major medical, surgical, prescription drug, and other medical expenses. Choice of plans. The state pays the major part of the premium.

Mountaineer Flexible Benefits (Optional Insurance)

The Mountaineer Flexible Benefits program allows tax‑free deductions for dental, vision, and disability insurance, as well as medical expenses not reimbursed by regular insurance coverage.

Life Insurance

The state provides a $10,000 decreasing term life policy with accidental death and dismemberment benefits. Additional group insurance is available.

Retirement Plan

The state offers an outstanding defined benefit pension plan. Employee contributes 4.5% of salary (tax‑deferred).

Deferred Compensation

State employees have a unique opportunity to build retirement savings and reduce today's taxes by participating in a Section 457 deferred compensation plan. A 457 plan is similar to the 401K plans offered by private companies.

Annual Increment Pay

The annual increment is $60 for each full year of qualifying service, and is paid in July of each year. This is available to employees with 3 or more years of service.

Holidays

Twelve (12) paid holidays in each year.

Vacation

15 to 24 days per year depending on length of service.

Paid Sick Leave

We offer an outstanding paid sick leave benefit. Employees earn 1.5 days each month or 18 days per year. There is no limit to the amount of sick leave an employee can accumulate. Full compliance with Family Medical Leave and WV Parental Leave Act. Employee to Employee Leave Donation Program.

Training, and Developmental Opportunities

We offer many formal in‑house training classes. Many agencies also offer tuition reimbursement for job‑related training and education provided by approved technical schools and colleges.

Suggestion Award Program

Employees may receive monetary award up to 20% of the first year savings for any approved and implemented work improvement suggestion.

Flexible Working Hours and Alternate Work Schedules

Day Care – State approved child Day Care facilities are located at the Capitol Complex.

Wellness Programs

Many state agencies provide special wellness and health related services to employees. Examples include: free health screening, special seminars and presentations, organized health related activities, health contact information, wellness promotion events, and healthy lifestyle information.

West Virginia is a Great Place to Live and Work

We offer challenging jobs with competitive benefits. But most of all, we offer the opportunity to further your career, meet your personal goals, and make a real difference in peoples lives. For more information about benefits visit our Benefits Web Site.