Transportation District Office Manager - Kanawha Co.

West Virginia; Charleston (WV); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

West Virginia Transportation District Office seeks an experienced Office Manager for District One. You will lead administrative staff, report to the District Manager, and ensure daily operations run smoothly.

Responsibilities include procurement, travel coordination, P-Card oversight, data reporting on expenditures and efficiency, and serving as a point of contact for employee inquiries and public questions. Travel and a valid driver’s license may be required.

Formación

• Four (4) years of paid administrative or supervisory experience
• Bachelor’s degree or related experience substitution
• Graduate coursework may substitute for two years of experience

Responsabilidades

• Oversee district office staff, assign daily tasks, and review work to ensure high performance.
• Lead core admin functions including procurement, travel coordination, and P-Card oversight.
• Gather data and prepare reports on expenditures, efficiency, and performance for strategic decisions.
• Serve as primary point of contact for employee inquiries and public questions with professionalism.
• Collaborate across units within District One to streamline workflows and day-to-day operations.

Conocimientos

Team leadership

Staff supervision

Procurement

Travel coordination

Reporting & analysis

Public & internal communications

Cross-unit coordination

Educación

Bachelor's degree

Herramientas

Procurement systems

Travel coordination tools

Descripción del empleo

**Disclaimer-this position will be considered classified-exempt and \"at will.\"**

As the Transportation District Office Manager, you will serve as a key administrative leader within District One, overseeing daily office operations and driving organizational efficiency. In this role, you will directly manage and mentor administrative staff while reporting directly to the District Manager to keep operations running smoothly and aligned with organizational goals.

Key Responsibilities

• Team Leadership & Supervision: Oversee, guide, and support district office staff, assigning daily tasks and reviewing work to ensure high performance and quality standards. Direct reports include Safety with Action Today (SWAT) coordinators and the reception desk.
• Administrative & Operational Management: Lead core administrative functions, including procurement, travel coordination, and purchasing card (P-Card) oversight.
• Reporting & Efficiency: Gather key operational data and compose comprehensive reports on district expenditures, efficiency, and overall performance to support strategic decisions.
• Public & Internal Communication: Serve as a primary point of contact for employee inquiries as well as public questions and concerns, addressing issues with professionalism and responsiveness.
• Cross-Unit Coordination: Collaborate across various units within District One to streamline workflows and maintain smooth day-to-day business operations.
• Perform other duties as required.

Preference may be given to Candidates with these qualifications

TRAINING/EDUCATION

• Bachelor’s degree from a regionally accredited college or university.
• Substitution: Full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping may be substituted for the required training/education through an established formula.

EXPERIENCE

• Four (4) years of full-time or equivalent part-time paid administrative or supervisory experience in human resources, payroll, procurement, purchasing, and/or bookkeeping.
• Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.

ADDITIONAL REQUIREMENT

Travel may be required; therefore, a valid driver's license is required.

Candidate Contact

• Candidate Contact Name: Maisie Stout
• Phone Number: 304-205-8045
• Email Address: [e-mail]