Transportation Admin & Scheduling Coordinator

Pinehurst; Pinehurst (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Pinehurst is seeking an Admin Coordinator-Transportation to handle daily administrative tasks within the Transportation Department. You will work closely with the Transportation Supervisor and Director, coordinating reservations and schedules, assisting with dispatch, and supporting payroll and reporting activities.

The role requires a high school diploma or GED with at least one year of related experience, a valid driver's license, and proficiency in Word and Excel.

Qualifications

• High School Diploma or GED required with at least one year of related experience.
• Ability to perform basic office duties and coordinate transportation logistics.

Responsibilities

• Drive company or company-insured vehicles; maintain safe driving practices and MVR compliance.
• Take airport transportation reservations from social, group, member and corporate clients.
• Coordinate airport trips by sharing driver tickets and vehicle assignments.
• Monitor payroll daily and report concerns to the supervisor.
• Prepare daily work schedule and respond to scheduling changes as needed.
• Prepare/print airport vouchers and verify accuracy against the schedule.
• Post charges for departmental revenue and complete daily audit.
• Monitor office supplies and report reorder needs to the Sr. Supervisor.
• Prepare Monday statistical report and forward to Accounting.
• Attend designated meetings and communicate relevant information to driving staff.
• Assist with dispatch as needed and monitor vehicle maintenance; report issues promptly.
• Driving duties performed as needed; occasional overtime may be required.

Skills

Word proficiency

Excel proficiency

Driving

Scheduling

Payroll monitoring

Communication

Education

High School Diploma or GED

Tools

Word

Excel

Job description

Pinehurst is seeking an Admin Coordinator-Transportation to handle daily administrative tasks within the Transportation Department. You will work closely with the Transportation Supervisor and Director, coordinating reservations and schedules, assisting with dispatch, and supporting payroll and reporting activities.

The role requires a high school diploma or GED with at least one year of related experience, a valid driver's license, and proficiency in Word and Excel.