Transportation Operations Coordinator

Helena-Public-Schools; Helena (MT); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Health benefits

Paid sick leave

Vacation leave

Holidays

Job summary

Helena Public Schools is seeking an organized Transportation Administrative Assistant to support the district's Transportation Department. You will assist the Transportation Manager, coordinate bus routes, and act as the main contact for inquiries from parents, staff and students.

The role includes preparing reports, payroll and budget information, and ensuring records compliance. A background in secretarial work and routing software is essential for success in this position.

Qualifications

• High school diploma or GED required.
• One year of experience and/or one year of secretarial training; or equivalent experience as determined by the District.

Responsibilities

• Provide administrative and secretarial support to the Transportation Manager.
• Assist in developing and maintaining school bus routes using computerized routing software.
• Serve as the primary contact for parents, staff, students, and the public regarding bus routes, schedules, eligibility, fees, and other transportation services.
• Schedule district field trips and activity transportation in coordination with schools, coaches, bus contractors, and district staff.
• Prepare weekly and monthly transportation reports, payroll, budget information, reimbursement documentation, and statistical reports.
• Monitor invoices, accounts payable, and transportation expenditures; communicate with vendors.

Skills

Administrative support

Customer service

Communication

Education

High school diploma or GED

Tools

Bus routing software

Two-way radio system

Job description

Helena Public Schools is seeking an organized Transportation Administrative Assistant to support the district's Transportation Department. You will assist the Transportation Manager, coordinate bus routes, and act as the main contact for inquiries from parents, staff and students.

The role includes preparing reports, payroll and budget information, and ensuring records compliance. A background in secretarial work and routing software is essential for success in this position.