Fleet Admin & Dispatch Coordinator - Transportation

PEACE, Inc.; City of Syracuse (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

PEACE, Inc. is seeking an administrative professional to support the Transportation Department. The role includes clerical duties, file maintenance, and routine driving of vehicles as needed at the garage and outdoor lot.

The candidate should be proficient with Excel, Word, and Google Suites, able to type 30 wpm, and have at least one year of related experience. A NYS driver license with a clean record is required; CDL is helpful but not required.

Qualifications

• Typing at least 30 words per minute.
• At least one year of office administrative experience, fleet operations experience preferred but not required.
• Ability to use computer applications such as Excel, Word and Google Suites.

Responsibilities

• Lock building and outside lot and set alarm at end of each day.
• Walk through and inspect each school bus returning to garage.
• Review repair work orders and cross-reference logs for accuracy and total amounts.
• Schedule and track purchase orders for vehicle repairs not done in-house.
• Keep a receipt log for auto parts and perform regular inventory tallies.
• Produce GPS fuel increase reports for all buses for the fiscal department.
• Maintain digital and hardcopy files of agency drivers and head start bus monitors.
• Maintain Safety Data Sheets for liquids and aerosols used by the department.
• Perform clerical tasks and maintain accurate DOT and vehicle files.
• Handle dispatch, greet visitors, and direct phone calls to staff.
• Assist with pickups/dropoffs of vehicles or items and assist with cleaning and disinfection.

Skills

Typing 30 wpm

Office administration experience

Computer applications

Tools

Microsoft Excel

Microsoft Word

Google Suites

Job description

PEACE, Inc. is seeking an administrative professional to support the Transportation Department. The role includes clerical duties, file maintenance, and routine driving of vehicles as needed at the garage and outdoor lot.

The candidate should be proficient with Excel, Word, and Google Suites, able to type 30 wpm, and have at least one year of related experience. A NYS driver license with a clean record is required; CDL is helpful but not required.