Transportation Admin & Records Specialist

New Braunfels Chamber; New Braunfels (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

New Braunfels Chamber seeks an Administrative Assistant for the Transportation Office to support daily operations and provide clerical services to the director of transportation.

The role requires a high school diploma or GED, three years of secretarial/payroll/purchasing experience, and the ability to obtain a CDL within 90 days. Proficiency in typing, English usage, basic math, and PC-based spreadsheets/databases is essential. Notary preferred.

Qualifications

• High school diploma or GED required.
• Three years secretarial-payroll and/or purchasing experience, preferably in public education.
• Must have or obtain CDL within 90 days.
• Proficient typing, keyboarding, and file maintenance.
• Knowledge of correct English usage, grammar, spelling and punctuation.
• Basic math skills.
• Ability to use PC and software to develop spreadsheets, databases, and do word processing.
• Notary.

Responsibilities

• Prepare correspondence, memorandums, forms, requisitions, and reports for transportation office.
• Receive and process work orders.
• Compile pertinent data to prepare various required state and local reports.
• Maintain physical and computerized departmental files on transportation issues, including bus incident reports and trip forms.
• Keep up-to-date files for all department employees, including bi-annual license checks.
• Maintain appropriate student records and assist with routing information and student bus assignments as needed.
• Answer incoming calls, take messages, and route them to appropriate staff; handle questions and requests that fall within level of responsibility.
• Assist with preparation of purchase orders and payment authorizations.
• Compile and report time records or prepare payroll on employees using TimeClock Plus program.
• Calculate trip tickets for payment to route drivers.
• Input all supply and equipment purchase information in computer.
• Input student and staff information in computer.
• Order office supplies for department.
• Welcome all visitors and handle their requests or refer them to appropriate personnel.
• Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain a schedule of appointments and make arrangements for conferences and interviews.
• Maintain confidentiality of information.
• Transportation liaison for filing Workers Compensation claims.
• Submit works orders for Maintenance and Technology services.
• Must have or obtain CDL within 90 days.

Skills

Typing

Keyboarding

File maintenance

English usage

Basic math

PC proficiency

Notary

Education

High school diploma or GED

Tools

TimeClock Plus

Job description

New Braunfels Chamber seeks an Administrative Assistant for the Transportation Office to support daily operations and provide clerical services to the director of transportation.

The role requires a high school diploma or GED, three years of secretarial/payroll/purchasing experience, and the ability to obtain a CDL within 90 days. Proficiency in typing, English usage, basic math, and PC-based spreadsheets/databases is essential. Notary preferred.