Administrative Assistant

New Braunfels; New Braunfels (TX); On-site; USD 19,000 - 26,000; Full time

Job summary

New Braunfels Transportation in New Braunfels, Texas seeks an Administrative Assistant to support the transportation office and director with clerical tasks. The role requires proficiency in typing, file maintenance, and strong English usage, plus three years of secretarial/payroll experience, preferably in education.

The position includes processing work orders, maintaining records, and assisting with payroll using TimeClock Plus.

Qualifications

• High school diploma or GED required.
• Proficient typing, keyboarding, and file maintenance.
• Strong command of English grammar, spelling, and punctuation.
• Basic math skills and ability to use a PC for spreadsheets and databases.
• Notary certification is a plus.
• 3 years of secretarial/payroll or purchasing experience preferred.

Responsibilities

• Prepare correspondence, memorandums, forms, requisitions, and reports for transportation office.
• Receive and process work orders.
• Compile data for state and local reports.
• Maintain departmental files including bus incident reports and trip forms.
• Handle student records and routing information as needed.
• Assist with payroll time records using TimeClock Plus.

Skills

Typing

File maintenance

English usage

Basic math

PC & software

Notary

Payroll knowledge

Education

High school diploma or GED

Tools

TimeClock Plus

Job description

Administrative Assistant

New Braunfels Transportation - New Braunfels, Texas Open in Google Maps

This job is also posted in New Braunfels

Job Details

Job ID: 5956662

Application Deadline: Posted until filled

Posted: Oct 09, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose

Assist with daily operations of transportation office and provide clerical services to director of transportation.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient typing, keyboarding, and file maintenance skills

Knowledge of correct English usage, grammar, spelling and punctuation

Basic math skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Notary

Experience:

Three years secretarial-payroll and or purchasing experience, preferably in public education.

Major Responsibilities and Duties

Records, Reports and Correspondence

• Prepare correspondence, memorandums, forms, requisitions, and reports for transportation office.


• Receive and process work orders.


• Compile pertinent data to prepare various required state and local reports


• Maintain physical and computerized departmental files on transportation issues, including bus incident reports and trip forms.


• Keep up-to-date files for all department employees, including bi-annual license checks.


• Maintain appropriate student records and assist with routing information and student bus assignments as needed.

Phones

• Answer incoming calls, take messages, and route them to appropriate staff; handle questions and requests that fall within level of responsibility.

Accounting

• Assist with preparation of purchase orders and payment authorizations.


• Compile and report time records or prepare payroll on employees using TimeClock Plus program.


• Calculate trip tickets for payment to route drivers.

Data Entry

• Input all supply and equipment purchase information in computer.


• Input student and staff information in computer.

Other

• Order office supplies for department.


• Welcome all visitors and handle their requests or refer them to appropriate personnel.


• Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.


• Maintain a schedule of appointments and make arrangements for conferences and interviews.


• Maintain confidentiality of information.


• Transportation liaison for filing Workers Compensation claims.


• Submit works orders for Maintenance and Technology services.


• Must have or obtain CDL within 90 days.

Equipment Used

Computer, printer, copier, fax machine and calculator.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Occasional districtwide and statewide travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Salary: $16.64 Per Hour

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Job Requirements

• At least 3 year(s) of relevant experience preferred.


• High School/Trade School degree preferred.


• Citizenship, residency or work visa required

Contact Information

• Ruth Pratt , Assistant Director of Transportation


• Transportation


• Phone: [phone]


• Email: [e-mail]