Transportation Admin Specialist & Records Coordinator

New Braunfels High School; New Braunfels (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

New Braunfels High School is seeking a qualified individual to assist daily in the transportation office and provide clerical support to the director of transportation. Duties include preparing documents, processing payroll and time records, and maintaining confidential files.

The role involves data entry, records management, and coordinating with staff and the public. A CDL within 90 days is required or pursued, with strong English, math and computer skills essential.

Qualifications

• High school diploma or GED required.
• Proficient typing, keyboarding and file maintenance skills.
• Strong English usage, grammar, spelling and punctuation.
• Basic math skills and PC proficiency for spreadsheets/databases/word processing.
• Notary certification is preferred.

Responsibilities

• Prepare correspondence, memorandums, forms, requisitions and reports for the transportation office.
• Receive and process work orders.
• Compile data for state and local reports.
• Maintain physical and computerized department files on transportation issues, including bus incident reports and trip forms.
• Keep up-to-date files for all department employees, including bi-annual license checks.
• Maintain student records and assist with routing information and student bus assignments.
• Answer incoming calls, take messages, and route to staff.
• Assist with purchase orders and payment authorizations.
• Compile and report time records or payroll using TimeClock Plus.
• Calculate trip tickets for payment to route drivers.
• Input supply/equipment purchases and student/staff data into computer.
• Order office supplies for department.
• Welcome visitors and refer them to appropriate personnel.
• Maintain rapport with the public and handle problems promptly.
• Maintain appointment schedules and arrange conferences/interviews.
• Maintain confidentiality of information.
• Transportation liaison for filing Workers' Compensation claims.
• Submit work orders for Maintenance and Technology services.
• Must obtain CDL within 90 days.

Skills

Typing

Keyboarding

File maintenance

English grammar

Basic math

MS Office

Notary

Education

High school diploma or GED

Tools

TimeClock Plus

Job description

New Braunfels High School is seeking a qualified individual to assist daily in the transportation office and provide clerical support to the director of transportation. Duties include preparing documents, processing payroll and time records, and maintaining confidential files.

The role involves data entry, records management, and coordinating with staff and the public. A CDL within 90 days is required or pursued, with strong English, math and computer skills essential.