Clinical Support Assistant - Transplantation Center

Stony Brook University; Stony Brook (NY); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Location pay for UUP, CSEA & PEF full‑

Job summary

Stony Brook University is seeking a Clinical Support Assistant in the Transplantation Center to provide administrative and executive support, coordinating appointments, managing patient records, and interfacing with transplant staff.

The role requires an associate degree with at least two years of administrative experience; proficiency with MS Office; knowledge of medical terminology; and the ability to maintain HIPAA compliance while supporting the transplant team.

Qualifications

• Associate degree and at least 2 years related experience in an administrative capacity.
• Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.
• Experience in MS Office Suite inclusive of Word, Excel and PowerPoint.
• Office management skills, medical terminology, and proficiency in computer skills.

Responsibilities

• Perform administrative support duties for transplant administrator and transplant coordinators.
• Schedule pre transplant appointments, donor evaluation appointments and follow-up appointments with other services as needed.
• Maintain IDX, answer telephone calls, and update departmental telephone lists.
• Call laboratories, radiology offices, referring physicians and consulting physicians to obtain medical records for patient being evaluated, patients on the kidney waitlist and living donors.
• Complete written correspondence to patients, donors and outside providers as directed by clinical staff.
• Proficient in Cerner, PowerChart, Eclipse.
• Maintain current knowledge with ICD-10, CPT coding, and HIPPA compliant.
• Conduct initial screening for potential living donors.
• Assist with chart review, data collection and data analysis as directed by the transplant administrator.
• All other duties as assigned.

Skills

MS Office Suite

Communication

Organization

Medical terminology

Education

Associate degree

Tools

Cerner

PowerChart

Eclipse

Job description

Job Description - Clinical Support Assistant - Transplantation Center (2603052)

Clinical Support Assistant - Transplantation Center

Position Summary

At Stony Brook Medicine, a Clinical Support Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of a Clinical Support Assistant may include but are not limited to the following:

• Perform administrative support duties for transplant administrator and transplant coordinators
• Schedule pre transplant appointments, donor evaluation appointments and follow-up appointments with other services as needed.
• Maintain IDX, answer telephone calls, and update departmental telephone lists.
• Call laboratories, radiology offices, referring physicians and consulting physicians to obtain medical records for patient being evaluated, patients on the kidney waitlist and living donors.
• Complete written correspondence to patients, donors and outside providers as directed by clinical staff.
• Proficient in Cerner, Power chart, Eclipse
• Maintain current knowledge with ICD-10, CPT coding, and HIPPA compliant.
• Conduct initial screening for potential living donors
• Assist with chart review, data collection and data analysis as directed by the transplant administrator
• All other duties as assigned.

QUALIFICATIONS:

Required Qualifications: Associate degree and at least 2 years related experience in an administrative capacity. Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. Experience in MS Office Suite inclusive of Word, Excel and PowerPoint. Office management skills, medical terminology, and proficiency in computer skills.

Preferred Qualifications: Experience working in a medical office including appointment setting and patient communication.

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date,the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

In accordance with the Title II Crime Awareness and Security Act copy of our crime statistics can be viewed here.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at [phone].

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $45,372 - $58,366 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Job Number

2603052

Official Job Title

TH Staff Assistant II

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Transplantation Center

Schedule

Full-time, Day Shift, Shift Hours : 8:00 AM -4:30 PM or 8:30 AM - 5:00 PM depending on the needs of the department Pass Days : Sat, Sun

Posting Start Date

Aug 28, 2026

Posting End Date

Salary Grade : SL1