Transplant Administrative Coordinator

Stony Brook; Stony Brook, Northern (NY, KY); Hybrid; USD 45,000 - 58,000; Full time

Benefits offered by this job

Location pay

Job summary

Stony Brook Medicine is seeking a Clinical Support Assistant for the Transplantation Center. The role provides administrative and executive support across management levels, coordinating appointments and maintaining medical records.

Qualified candidates will have an associate degree with 2+ years of administrative experience, strong MS Office skills, and familiarity with medical terminology. This full-time position requires compliance with HIPAA and ICD-10/CPT coding standards.

Qualifications

• Associate degree with at least 2 years of administrative experience.
• Verification of degree/ transcripts required with application.
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic office management.

Responsibilities

• Provide administrative support for the transplant administrator and coordinators.
• Schedule pre-transplant, donor evaluation and follow-up appointments.
• Maintain IDX, answer calls, and update departmental phone lists.
• Obtain medical records by contacting labs, radiology and physicians.
• Prepare written correspondence to patients, donors and providers.
• Work with Cerner, PowerChart, and Eclipse systems.
• Maintain knowledge of ICD-10, CPT coding and HIPAA compliance.
• Assist with chart review, data collection and data analysis as directed.
• Other duties as assigned.

Skills

MS Office

Communication

Organization

Office management

Education

Associate degree

Tools

Cerner

Power chart

Eclipse

Job description

Stony Brook Medicine is seeking a Clinical Support Assistant for the Transplantation Center. The role provides administrative and executive support across management levels, coordinating appointments and maintaining medical records.

Qualified candidates will have an associate degree with 2+ years of administrative experience, strong MS Office skills, and familiarity with medical terminology. This full-time position requires compliance with HIPAA and ICD-10/CPT coding standards.