Clinical Support Assistant - Transplantation Center

Stony Brook

Stony Brook, Northern (NY, KY)

Hybrid

USD 45,000 - 58,000

Full time

28 hours ago

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Benefits offered by this job

Location pay

Job summary

Stony Brook Medicine is seeking a Clinical Support Assistant for the Transplantation Center. The role provides administrative and executive support across management levels, coordinating appointments and maintaining medical records.

Qualified candidates will have an associate degree with 2+ years of administrative experience, strong MS Office skills, and familiarity with medical terminology. This full-time position requires compliance with HIPAA and ICD-10/CPT coding standards.

Qualifications

Associate degree with at least 2 years of administrative experience.
Verification of degree/ transcripts required with application.
Proficiency in MS Office (Word, Excel, PowerPoint) and basic office management.

Responsibilities

Provide administrative support for the transplant administrator and coordinators.
Schedule pre-transplant, donor evaluation and follow-up appointments.
Maintain IDX, answer calls, and update departmental phone lists.
Obtain medical records by contacting labs, radiology and physicians.
Prepare written correspondence to patients, donors and providers.
Work with Cerner, PowerChart, and Eclipse systems.
Maintain knowledge of ICD-10, CPT coding and HIPAA compliance.
Assist with chart review, data collection and data analysis as directed.
Other duties as assigned.

Skills

MS Office

Communication

Organization

Office management

Education

Associate degree

Tools

Cerner

Power chart

Eclipse

Job description

Job Description - Clinical Support Assistant - Transplantation Center (2603052)

Clinical Support Assistant - Transplantation Center

Position Summary

At Stony Brook Medicine, a Clinical Support Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of a Clinical Support Assistant may include but are not limited to the following:

Perform administrative support duties for transplant administrator and transplant coordinators
Schedule pre transplant appointments, donor evaluation appointments and follow-up appointments with other services as needed.
Maintain IDX, answer telephone calls, and update departmental telephone lists.
Call laboratories, radiology offices, referring physicians and consulting physicians to obtain medical records for patient being evaluated, patients on the kidney waitlist and living donors.
Complete written correspondence to patients, donors and outside providers as directed by clinical staff.
Proficient in Cerner, Power chart, Eclipse
Maintain current knowledge with ICD-10, CPT coding, and HIPPA compliant.
Conduct initial screening for potential living donors
Assist with chart review, data collection and data analysis as directed by the transplant administrator
All other duties as assigned.

QUALIFICATIONS

Required Qualifications

Associate degree and at least 2 years related experience in an administrative capacity. Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. Experience in MS Office Suite inclusive of Word, Excel and PowerPoint. Office management skills, medical terminology, and proficiency in computer skills.

Preferred Qualifications

Experience working in a medical office including appointment setting and patient communication.

Special Notes

Resume/CV should be included with the online application.

Posting Overview

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4panel drug screen*
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

Anticipated Pay Range

The salary range (or hiring range) for this position is $45,372 - $58,366 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Additional Information About the Organization

Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes our Health Sciences schools — Medicine, Dental, Health Professions, Nursing and Social Welfare—a Program in Public Health, as well as Stony Brook University Hospital, Stony Brook Children’s Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, Long Island State Veterans Home, and more than 200 community-based healthcare settings throughout Suffolk County.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

Stony Brook University is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu. We will consider accommodation requests in compliance with applicable law. This process is separate from and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

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Job Number

2603052

Official Job Title

TH Staff Assistant II

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area: Transplantation Center

Schedule

Full-time

Shift