Transfer Credit Evaluator & Academic Records Specialist

San José State University; San Jose (CA); On-site; USD 57,000 - 81,000; Full time

Job summary

San José State University seeks a Transfer Credit Evaluator to assess and post undergraduate transfer credits in line with CSU regulations and university policies. The role supports accurate academic records and timely degree progress, guiding students, faculty, and campus partners.

The candidate will verify transcripts, assess non-traditional credits, and coordinate with colleges to ensure proper articulation and credit standards are applied.

Qualifications

• Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job‑related field
• Two (2) years of professional experience in one of the student services program areas or in a related field; master’s degree may substitute for one year of experience

Responsibilities

• Evaluate domestic and international transcripts, transfer coursework, dual-enrollment credit, AP, CLEP, IB, military credit, and other forms of non-traditional credit
• Post and update transfer credit in PeopleSoft, including unit and grade adjustments, GPA recalculations, grade forgiveness, repeat validations, and Associate Degree for Transfer coding
• Review course descriptions and articulation information to determine course equivalencies and recommend new transfer-credit rules
• Resolve transfer-credit discrepancies and provide accurate, timely, and student-centered guidance regarding academic records, policies, and procedures
• Serve as a subject-matter resource and liaison to designated colleges and departments while collaborating with Enrollment Management and campus partners during high-volume processing periods

Skills

Communication skills

Transcript analysis

Policy interpretation

Detail-oriented

Customer service

Education

Bachelor’s degree or higher

Tools

PeopleSoft

TES

OnBase

Job description

San José State University seeks a Transfer Credit Evaluator to assess and post undergraduate transfer credits in line with CSU regulations and university policies. The role supports accurate academic records and timely degree progress, guiding students, faculty, and campus partners.

The candidate will verify transcripts, assess non-traditional credits, and coordinate with colleges to ensure proper articulation and credit standards are applied.