Transcript Evaluator

Howard Community College; Baltimore (MD); On-site; USD 37,000 - 48,000; Part time

Job summary

Howard Community College is seeking a Transcript Evaluator to assist in coordinating transcript evaluation and articulation processes. The role covers traditional and nontraditional transcripts, including military training and cross-institution credit, and supports degree audits and graduation readiness.

Responsibilities include processing substitutions, using TES and Colleague, and advising on transfer policies while collaborating with academic staff and veterans affairs.

Qualifications

• Bachelor's degree in education, social science, or other appropriate field required.
• Prior transcript evaluation or closely related experience preferred.
• Excellent organizational, interpersonal, and communication skills, especially in writing and attention to detail.

Responsibilities

• Assists with coordination of all aspects of the transcript evaluation process.
• Evaluates all traditional transcripts from other colleges and universities, including credit from international colleges and universities.
• Evaluates all nontraditional transcripts, including military training and experience, and course work completed through noncollegiate organizations.
• Oversees the processing of the transcript evaluation requests to ensure that evaluations are completed within the mandated time frame.
• Recommends and oversees the sending of course substitution requests to division chairs, when appropriate.
• Assists the coordinator of transcript evaluation and degree audit with the writing, implementation and coordination of new policies and guidelines for articulation between the college and county high schools, other colleges, the armed forces and new and proprietary schools.

Skills

Excellent organizational skills

Excellent communication skills

Attention to detail

Education

Bachelor's degree

Tools

Colleague system

ARTSYS

TES

Job description

About Us

Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Position Title

Transcript Evaluator

FLSA

Non-Exempt

FT/PT

Part Time

Hours Per Week

25

Work Schedule

As needed

Grade

11

Compensation Range

$26.56-34.91

Summary

Assists with coordination of the transcript evaluation and articulation processes. Evaluates all traditional transcripts from other colleges and universities, including credit from international colleges and universities (preliminarily evaluated by accredited credentials evaluation services). Evaluates all nontraditional transcripts, including military training and experience, course work completed through noncollegiate organizations, such as government agencies, corporations, businesses, trade and technical schools, credit by examination, articulated credit through the Howard County Public School System and others. Recommends and oversees the sending of course substitution requests to the division chairs, when appropriate. Enters approved course substitutions for students into Degree Audit and Student Planning. Works closely with the assistant registrar, completion services, the office of Records, Registration and Veterans Affairs to review student's records in preparation for transfer and graduation. Supports Reverse Transfer by recommending course substitutions and processing the related transcript evaluations. Maintains and applies thorough knowledge of state laws and regulations and college policies and procedures regarding transfer credit, general education, prerequisites, applicable catalogue year, and others. Utilizes a large variety of resources, including appropriate contacts at other institutions and organizations, on-line resources such as the Transfer Evaluation System (TES) through College Source, the internet, and ARTSYS, accrediting organization websites (such as CHEA), directories and guides of all kinds, college catalogues, and others. Oversees transcript evaluation component of student system and selected features of the degree audit and student planning components. Collaborates with the coordinator of transcript evaluation and degree audit to test all aspects of degree audit and student planning to provide solutions as necessary. Provide training to academic advisors, faculty and staff on how to interpret degree audit for students. Function as the go to person for questions related to degree audit. Monitors degree audit in support of student planner. Oversees processing of transcript evaluation records and student notification of results. Contacts students as necessary and serves as primary contact for students requiring information about their evaluations. Processes all evaluations for nursing and allied health clinical course work applicants under the direction of the director of admissions-nursing and allied health. Assists in the graduation clearance and veterans' benefits certification processes. Assists in maintaining and updating records, procedures, databases, and forms and resolving related concerns. Assists with the clearing of Reverse Transfer students for graduation, by evaluating transcripts and requesting course substitutions, when necessary. Authorizes the enrollment of students in courses at other colleges and universities that can be used towards the completion of their degrees at HCC. Assists academic advisors and academic divisions with course waivers. Recommends course substitutions and enters them in a timely manner. Assists academic advisors, information specialists and academic divisions with validating the completion of course prerequisites and co-requisites at other colleges and universities. Track course substitutions and analyze data to continually improve course substitution processes. Assist with the tracking of high school articulation credits and resolve program articulation transfer questions related to high school articulated programs. Assists with maintaining degree audit, institutional database and equivalencies in Colleague. This position is critical to enrollment, academic advising, and graduation, veterans' benefits, and clinical course work clearance processes and to compliance with state laws, including deadlines, related to transfer.

Essential Role Responsibilities

• Assists with coordination of all aspects of the transcript evaluation process.
• Evaluates all traditional transcripts from other colleges and universities, including credit from international colleges and universities (preliminarily evaluated by accredited credentials services).
• Evaluates all nontraditional transcripts, including military training and experience, and course work completed through noncollegiate organizations, such as government agencies, corporations, businesses, trade and technical schools, credit by examination, Howard County Public School System articulated credit and others.
• Oversees the processing of the transcript evaluation requests to ensure that evaluations are completed within the mandated time frame.
• Recommends and oversees the sending of course substitution requests to division chairs, when appropriate.
• Assists the coordinator of transcript evaluation and degree audit with the writing, implementation and coordination of new policies and guidelines for articulation between the college and county high schools, other colleges, the armed forces and new and proprietary schools.
• Works closely with the coordinator of transcript evaluation, academic advisor for graduation and transfer, the office of Records, Registration and Veterans Affairs to review student's records in preparation for transfer and graduation.
• Serves on the admissions, transcript evaluation and degree audit module teams for implementation and update of Elusion Colleague system.
• Develop and update processes for creating course to course and course to credit equivalencies in Colleague.
• Create and update processes for entering student test scores (for example AP, CLEP, IBO) and Advanced Standing credit.
• Maintains institutional database in Colleague.
• Assists in the building of the equivalency database and the degree audit modules of Colleague.
• Utilizes a large variety of resources, including appropriate personnel at other institutions and organizations, on-line resources such as TES (Transfer Evaluation System from College Source), college and university websites and online catalogs, the Internet, ARTSYS, Accrediting organization websites (such as CHEA), directories of all kinds, and others.
• Maintains and applies thorough knowledge of state laws and policies and college policies and procedures regarding transfer credit, transfer articulation, general education, prerequisites, applicable catalogue year, and others.
• Oversees transcript evaluation component of student system and selected features of the degree audit and student planning components.
• Collaborates with the coordinator of transcript evaluation and degree audit to test all aspects of degree audit and student planning to provide solutions as necessary
• Provide training to academic advisors, faculty and staff on how to interpret degree audit for students.
• Monitors degree audit in support of student planner.
• Oversees processing of transcript evaluation records and student notification of results.
• Contacts students as necessary and serves as primary contact for students requiring information regarding their evaluations.
• Processes all evaluations for nursing and allied health clinical course work applicants under the direction of the director and assistant director of admissions, nursing and allied health.
• Assists in the graduation clearance and veterans' benefits certification processes.
• Assists with the clearing of reverse transfer students for graduation by evaluating transcripts and requesting course substitutions, when necessary.
• Authorizes the enrollment of students in courses at other colleges and universities that can be used towards the completion of their degrees at HCC.
• Assists academic advisors and academic divisions with course prerequisites and co-requisites.
• Recommends course substitutions and enters them in a timely manner.
• Track course substitutions and analyze data to continually improve course substitutions processes.
• Maintains and updates charts of course equivalencies for English, math, chemistry and anatomy and physiology courses as well as course equivalencies for Advanced Placement (AP), CLEP, DSST, Excelsior and International Baccalaureate (IB) Exams.
• Assist with the tracking of high school articulation credits and resolve program articulation transfer questions related to high school articulated programs.
• Assists with the development of informational material regarding transcript evaluation.
• Updates knowledge by attending workshops, conferences, meetings and other professional development opportunities.
• Assist the coordinator of transcript evaluation and degree audit with the development of an on-line evaluation process involving institutions from which students most frequently transfer.
• Performs other duties as assigned.

Minimum Education Required

Bachelor's degree

Experience Required

Bachelor's degree in education, social science, or other appropriate field required. Prior experience in an academic environment, preferably teaching or a higher education setting related to enrollment. Prior transcript evaluation or closely related experience preferred. Excellent organizational, interpersonal, and communication skills, especially in writing and attention to detail. Knowledge of the online student and communications management systems, particularly as they relate to transcript evaluation required. Knowledge of digital imaging software. Computer literacy required; experience with MS Word, Windows MS Office and Internet required.

Knowledge of Operations, Systems, and Procedures

Knowledge of all college policies and procedures, as well as state laws and regulations, related to credit for prior learning and experience, general education requirements, and continuous enrollment. Knowledge of clinical course work clearance requirements and process. Knowledge of online student system, ARTSYS, Transfer Evaluation System (TES) internet, student information system, student planning self-service modules, digital imaging, Microsoft Office, college network, phone system, and electronic mail.

OTHER REQUIREMENTS

Ability to maintain strict confidentiality. Regular attendance is a requirement of this job. Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Equipment Used

Microcomputer; scanners; laser and other printers; and a variety of other office equipment, including printers; photocopier, fax machine, and others; display equipment; LCD and other audiovisual equipment

Specialized Publications and Resource Materials

College publications, particularly the catalogue; catalogues from other colleges, universities, trade and technical schools and other organizations and agencies; numerous guides, manuals, and directories (such as PONSI, ACE, College of the Air Force, and the Directory of Higher Education) related to the evaluation of traditional, nontraditional, and foreign credentials; on-line resources, such as ARTSYS, CollegeSource, and college and university websites.

Physical Demand Summary

Extended and evening hours during peak periods and some Saturdays. Fast-paced, deadline-driven, and sometimes stressful conditions. Task orientation, focus, substantial organization and attention to detail required. Frequent problem solving required. Ability to work alone and in cooperation with others required. Ability to manage competing priorities.

Supervisory Position?

No

Division

Student Success Office

Department

Records, Registration & VA

Benefits Summary

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.

EEO Statement

Howard Community College (HCC) is an Equal Employment Opportunity & Aff­irmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status. HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.