Nursing Administrative Assistant (Part-Time)

Howard Community College; Baltimore (MD); On-site; USD 30,000 - 39,000; Part time

Job summary

Howard Community College in Baltimore, MD is seeking a part-time Nursing Administrative Assistant to provide direct administrative support to the Nurse Education Program under the Director of Nursing. This role requires precise clerical work, coordination of nursing cohorts, and maintenance of accreditation-related records.

The position supports the Health & Sciences department and College-wide offices, with duties including data gathering, document formatting, event support, and Canvas site

Qualifications

• Three years of experience providing highly detailed administrative support in an office setting.
• Experience in higher education and knowledge of Nursing programs a plus.
• Experience with Canvas and Ellucian Colleague a plus.
• High level proficiency in word processing and use of spreadsheet and database software.
• Excellent oral and written communication.
• Knowledge of standard office procedures.
• Regular attendance is a requirement of this job.

Responsibilities

• Assist with registration coordination for nursing cohorts.
• Assist with administrative tasks in Trajecsys clinical tracker site.
• Assist with word processing and formatting professional documents.
• Work with College departments for data needed for reports and initiatives.
• Maintain course and clinical evaluation data and disseminate graduate surveys.
• Assist in collecting information for forms required by the Registrar's Office.
• Maintain list of student files for accreditation and upload documents.
• Upload OSHA fit testing forms for Nursing students and faculty.
• Collaborate with Print Shop for NCLEX materials for students/adjunct faculty.
• Assist in obtaining vendor quotes for program-wide purchases.
• Support planning and travel requests for the Director of Nursing.
• Provide administrative support for nursing events and Pinning Ceremonies.
• Schedule ATI Exit Exams for graduating cohorts.
• Maintain Nursing Canvas Sites (various).
• Other program-specific administrative duties as assigned.

Skills

Administrative support

Higher education experience

Canvas

Ellucian Colleague

Word processing

Spreadsheets

Database software

Excellent communication

Office procedures

Training adaptability

Education

High School or equivalent

Associate's degree preferred

Tools

N/A

Job description

Position Details

About Us

Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Position Title

Nursing Administrative Assistant (Part-Time)

FLSA

Non-Exempt

FT/PT

Part Time

Hours Per Week

25

Work Schedule

Monday-Friday

Position Salary Range

$25 hourly

Summary

Provides direct administrative support to the Nurse Education Program under the supervision of the Director of Nursing. Works closely with the Health and Sciences Division Office staff to support Nursing Program administrative tasks and initiatives, including support for continuing accreditation.

Essential Role Responsibilities

• Assist with coordination for registration of nursing cohorts.
• Assist with administrative tasks in Trajecsys clinical tracker site.
• Assist with word processing and formatting professional documents.
• Work with other College departments for the collection of data needed for reports and initiatives.
• Maintain course and clinical evaluation data and disseminate graduate surveys.
• Assist in collecting information for various forms required by the Registrar's Office.
• Maintain current list of individual student files in Division drive for accreditation compliance and upload of documents.
• Upload OSHA fit testing forms for the Nursing students and faculty.
• Work with Print Shop to provide NCLEX 2nd Generation materials for students and adjunct faculty.
• Assist in obtaining quotes from vendors for program-wide purchases.
• Assist Director of Nursing with planning and submitting requests for conferences and travel.
• Provide administrative support for nursing related events, including obtaining professional development credit, staffing event tables, and assisting Division office with preparations for Nursing Pinning Ceremonies.
• Assist with scheduling ATI Exit Exams for the graduating cohorts.
• Assist with maintaining the Nursing Canvas Sites (Full-time Faculty, Adjunct Faculty, Virtual Reality, and Accreditation sites).
• Other program-specific administrative duties as assigned.

Minimum Education Required

High School or equivalent

Experience Required

• Three years of experience providing highly detailed administrative support in an office setting; Associate's degree preferred.
• Experience in higher education and knowledge of Nursing programs a plus.
• Experience with Canvas and Ellucian Colleague a plus.
• High level proficiency in word processing and use of spreadsheet and database software.
• Excellent oral and written communication.
• Knowledge of standard office procedures.
• Formal and continuous training as necessary to efficiently perform duties in this position.
• Other Requirements
• Ability to communicate effectively, both verbally and in writing. Ability to maintain strict confidentiality.
• Regular attendance is a requirement of this job.
• Attention to detail.
• Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Division

Teaching & Learning Services

Department

Health & Sciences

Posting Number

NB332P

Number of Vacancies

1

Job Open Date

09/25/2026

Quick Link for Internal Postings

https://howardcc.peopleadmin.com/postings/6185

Pre-employment Condition

Pre-employment criminal background investigation is a condition of employment.

Eligibility and Compliance

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

EEO Statement

Howard Community College (HCC) is an Equal Employment Opportunity & Affiantive Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status. HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.