Transaction Operations Specialist - Financial Services

Ultimate Staffing; Carpinteria (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Ultimate Staffing in Carpinteria, CA is seeking a Financial Services Operations Associate - Purchasing Processor. This on-site role supports transaction processing, transfers, investments, compliance, and client service in a fast-paced financial services environment.

The ideal candidate has strong analytical skills, impeccable attention to detail, and can manage multiple priorities with accuracy while following regulatory guidelines.

Qualifications

• High School Diploma or equivalent.
• 2+ years of experience in financial services, operations, banking, investment processing, or related environments.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Experience processing transfers, rollovers, ACH transactions, or investment operations.
• Familiarity with financial regulations and compliance requirements.
• SIE and/or Series 99 licensing is a plus.

Responsibilities

• Process financial transactions, account transfers, rollovers, investments, ACH requests, and wire transfers.
• Review documentation for accuracy, completeness, and compliance.
• Identify and resolve discrepancies promptly.
• Review transfer and rollover requests for completeness and regulatory compliance.
• Prepare and distribute acceptance documentation to financial institutions.
• Monitor and track transfer progress through completion.
• Maintain accurate records and follow-up documentation.
• Reconcile daily transaction activity.
• Research and resolve account discrepancies.
• Maintain detailed records of transactions, communications, and operational activities.
• Update and maintain standard operating procedures.
• Respond to service requests and operational inquiries.
• Partner with internal departments to ensure seamless transaction processing.
• Communicate professionally with financial institutions, administrators, and internal stakeholders.
• Ensure adherence to company policies, regulatory requirements, and operational procedures.
• Support audits and compliance reviews through accurate documentation and reporting.
• Identify operational risks and recommend process improvements.
• Generate operational reports and summaries.
• Support continuous improvement initiatives designed to increase efficiency and accuracy.
• Assist with department projects and process enhancements.

Skills

Attention to detail

Communication skills

Time management

Analytical thinking

Team collaboration

Information gathering

Education

Bachelor's degree in Finance, Accounting, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Ultimate Staffing in Carpinteria, CA is seeking a Financial Services Operations Associate - Purchasing Processor. This on-site role supports transaction processing, transfers, investments, compliance, and client service in a fast-paced financial services environment.

The ideal candidate has strong analytical skills, impeccable attention to detail, and can manage multiple priorities with accuracy while following regulatory guidelines.