Purchasing Processor

Ultimate Staffing; Carpinteria (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Ultimate Staffing in Carpinteria, CA is seeking a Financial Services Operations Associate - Purchasing Processor. This on-site role supports transaction processing, transfers, investments, compliance, and client service in a fast-paced financial services environment.

The ideal candidate has strong analytical skills, impeccable attention to detail, and can manage multiple priorities with accuracy while following regulatory guidelines.

Qualifications

• High School Diploma or equivalent.
• 2+ years of experience in financial services, operations, banking, investment processing, or related environments.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Experience processing transfers, rollovers, ACH transactions, or investment operations.
• Familiarity with financial regulations and compliance requirements.
• SIE and/or Series 99 licensing is a plus.

Responsibilities

• Process financial transactions, account transfers, rollovers, investments, ACH requests, and wire transfers.
• Review documentation for accuracy, completeness, and compliance.
• Identify and resolve discrepancies promptly.
• Review transfer and rollover requests for completeness and regulatory compliance.
• Prepare and distribute acceptance documentation to financial institutions.
• Monitor and track transfer progress through completion.
• Maintain accurate records and follow-up documentation.
• Reconcile daily transaction activity.
• Research and resolve account discrepancies.
• Maintain detailed records of transactions, communications, and operational activities.
• Update and maintain standard operating procedures.
• Respond to service requests and operational inquiries.
• Partner with internal departments to ensure seamless transaction processing.
• Communicate professionally with financial institutions, administrators, and internal stakeholders.
• Ensure adherence to company policies, regulatory requirements, and operational procedures.
• Support audits and compliance reviews through accurate documentation and reporting.
• Identify operational risks and recommend process improvements.
• Generate operational reports and summaries.
• Support continuous improvement initiatives designed to increase efficiency and accuracy.
• Assist with department projects and process enhancements.

Skills

Attention to detail

Communication skills

Time management

Analytical thinking

Team collaboration

Information gathering

Education

Bachelor's degree in Finance, Accounting, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Industry: Financial

Financial Services Operations Associate - Purchasing Processor, On-Site in Carpinteria, CA

Direct Hire

Industry: Financial

Location: On-Site in Carpinteria, CA

Employment Type: Full-Time

Compensation: Competitive salary and comprehensive benefits package

Pay Range = $55,000 - $65,000 annually

Position Overview

We are seeking a detail-oriented and highly organized Financial Services Operations Associate - Purchasing Processor to join a growing operations team. This role is responsible for supporting financial transaction processing, account transfers, investments, regulatory compliance, and client service functions within a fast-paced financial services environment.

The ideal candidate possesses strong analytical skills, excellent attention to detail, and the ability to effectively manage multiple priorities while maintaining a high degree of accuracy and compliance.

Key Responsibilities

Transaction Processing

• Process financial transactions, account transfers, rollovers, investments, ACH requests, and wire transfers.
• Review documentation for accuracy, completeness, and compliance.
• Identify and resolve discrepancies promptly.

Transfer & Rollover Administration

• Review transfer and rollover requests for completeness and regulatory compliance.
• Prepare and distribute acceptance documentation to financial institutions.
• Monitor and track transfer progress through completion.
• Maintain accurate records and follow-up documentation.

Reconciliation & Recordkeeping

• Reconcile daily transaction activity.
• Research and resolve account discrepancies.
• Maintain detailed records of transactions, communications, and operational activities.
• Update and maintain standard operating procedures.

Client & Internal Support

• Respond to service requests and operational inquiries.
• Partner with internal departments to ensure seamless transaction processing.
• Communicate professionally with financial institutions, administrators, and internal stakeholders.

Compliance & Risk Management

• Ensure adherence to company policies, regulatory requirements, and operational procedures.
• Support audits and compliance reviews through accurate documentation and reporting.
• Identify operational risks and recommend process improvements.

Reporting & Process Improvement

• Generate operational reports and summaries.
• Support continuous improvement initiatives designed to increase efficiency and accuracy.
• Assist with department projects and process enhancements.

Qualifications

Required

• High School Diploma or equivalent.
• 2+ years of experience in financial services, operations, banking, investment processing, or related environments.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Experience processing transfers, rollovers, ACH transactions, or investment operations.
• Familiarity with financial regulations and compliance requirements.
• SIE and/or Series 99 licensing is a plus.

Key Competencies

• Quality Focus
• Regulatory Compliance
• Analytical Thinking
• Time Management
• Active ListeningProcess Improvement
• Problem Solving
• Customer Service Orientation
• Team Collaboration
• Information Gathering and Research

What We're Looking For

The successful candidate is dependable, organized, and committed to delivering high-quality work. They thrive in a team environment, communicate effectively with stakeholders, and take pride in maintaining accurate records and supporting critical financial operations.

Equal Opportunity Employer

We are committed to creating an inclusive workplace and welcome qualified applicants from all backgrounds

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.