Transaction Coordinator

Northwest Title; Worthington (OH); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

PTO accrual from day one

10 paid holidays

Medical/dental/vision insurance

401(k) with employer match

FSA and HSA options

Company-paid life insurance

Bereavement policy — including pet

Job summary

Northwest Title in Worthington, OH is seeking a detail-oriented Transaction Coordinator (Closing Services Processor) to ensure real estate closings are accurate, smooth, and on schedule. You’ll handle paperwork, communicate with lenders, and coordinate between our team and third parties.

No prior title experience required—just strong organizational skills, clear written and verbal communication, and the ability to learn new systems.

Qualifications

• Detail-oriented and accurate with paperwork.
• Excellent organization and deadline management.
• Clear written and verbal communication.
• Ability to learn new systems and follow procedures.

Responsibilities

• Review orders and contracts for information accuracy.
• Prepare and send documents like loan details, fees, and wire instructions.
• Communicate with lenders to collect missing documents.
• Double-check numbers and fees for accuracy.
• Help prepare final paperwork packages for closing.
• Request lender approval to release funds.
• Send documents for recording and follow up after closing.

Skills

Detail-oriented

Document management

Clear communication

Organized

Deadline-driven

Job description

About the Role:

We’re looking for a highly organized team member to help ensure our real estate closings are accurate, smooth, and on schedule. As a Transaction Coordinator (AKA Closing Services Processor), you’ll play a key behind-the-scenes role in making sure all paperwork and communication between our team and other parties is accurate, complete, and on time.

You don’t need title or real estate experience—but you do need to be detail-oriented, good with documents, and a clear communicator.

NOTE: This role could be the first step of your career path in the real estate title industry.

Some things you’ll do in this role:

• Review orders and contracts to make sure information matches
• Prepare and send out documents like loan details, fees, and wire instructions
• Communicate with lenders to collect missing documents or answer questions
• Double-check numbers and fees to make sure everything adds up
• Help prepare final paperwork packages for closing
• Request approval from the lender to release funds
• Send documents for official recording and follow up after the closing

You might be a good fit if you:

• Like working with documents and making sure everything is accurate
• Are good at staying organized and meeting deadlines
• Can clearly communicate by email and phone
• Are comfortable learning new systems and following procedures
• Enjoy being part of a team, working behind the scenes

Helpful (but Not Required):

• Experience in real estate, mortgages, banking, or office administration
• Proven ability to work on multiple deadlines at once

Why join us?

• Growth and career opportunities - learn valuable skills in a professional industry
• A knowledgeable and supportive team
• Work that makes a real difference in people’s lives

Benefits

• PTO begins accruing on your first day
• 10 paid holidays annually
• Medical (including telehealth), dental, and vision insurance
• 401(k) with employer match
• FSA and HSA options
• Company-paid life insurance
• Generous bereavement policy — including pet bereavement

At Northwest Title Family of Companies, we put our employees first!

With over 55 years in the industry, the Northwest Title Family of Companies has built a reputation for innovation, professionalism, and integrity in both the legal and real estate spaces. Our law firm, Northwest Law, works hand-in-hand with our title agencies to offer clients a seamless, full-service experience. We’re proud of our collaborative culture, our commitment to community, and our team of hardworking legal professionals who are passionate about making a difference in clients’ lives.

Visit our Facebook, Instagram, or LinkedIn pages to learn more about our team.

Northwest Title Family of Companies is an Equal Opportunity Employer