Transaction Coordinator

Equity Real Estate - Utah; Spanish Fork (UT); On-site; USD 42,000 - 65,000; Full time

Job summary

Equity Real Estate - Utah is seeking a meticulous Transaction Coordinator to ensure smooth, compliant real estate transactions. This role supports agents, clients, and title companies by managing documents, deadlines, and communications throughout the buying and selling process.

The ideal candidate thrives in a fast-paced environment, excels at organization, and provides exceptional client care while maintaining broker standards and leveraging Dotloop to track progress from contract to close.

Qualifications

• Attention to detail and accuracy in document review.
• Strong organizational skills to manage multiple files and deadlines.
• Excellent written and verbal communication with clients and agents.
• Proficiency with real estate software and processes (Dotloop).
• Knowledge of local real estate laws and broker standards.
• Advanced time management and the ability to multitask effectively.
• Contract interpretation and compliance understanding.
• Customer service orientation in a transaction-driven environment.

Responsibilities

• Review contracts and documents for accuracy, dates, initials, broker information, and signatures.
• Upload and maintain files in Dotloop, ensuring broker compliance.
• Prepare disclosures, amendments, addenda, and executed documents for distribution to all parties.
• Create seller and buyer packets and coordinate showings.
• Facilitate communication between agents, clients, loan officers, and title companies.
• Monitor timelines, inspections, and appraisals, and flag outstanding items.

Skills

Attention to detail

Organizational skills

Communication skills

Real estate software

Local real estate laws

Time management

Contract interpretation

Customer service

Problem-solving

Multitasking

Tools

Dotloop

Job description

The Transaction Coordinator plays a vital role in ensuring smooth, compliant, and stress-free real estate transactions. This position supports agents, clients, and all parties involved by managing documentation, deadlines, and communication throughout the buying and selling process. The ideal candidate is detail oriented, highly organized, and thrives in a fast-paced environment where accuracy and client care are paramount.

Responsibilities

Document Management

Review all contracts and documents for accuracy, including dates, initials, broker information, and signatures.

Upload and maintain files in Dotloop, ensuring broker compliance.

Prepare disclosures, amendments, addenda, and executed documents for distribution to all parties.

Client & Agent Support

Create seller and buyer packets.

Schedule showings and gather feedback from showing agents to communicate to sellers.

Send congratulations emails to clients.

Introduce yourself and your role to clients, agents, loan officers, and title companies.

Coordination & Communication

Coordinate final walkthroughs, inspections, repairs, estimates, and appraisals.

Facilitate communication between agents, clients, loan officers, and title companies.

Maintain constant contact with all parties to provide status updates and flag outstanding items.

Ensure deadlines are tracked and met.

Compliance & Oversight

Monitor contract terms for compliance.

Ensure files meet broker standards.

Supply executed documents to clients, loan officers, and title companies.

Property Management

Assist with rental applications, tenant screenings, and lease preparation

Help list and market available properties while coordinating property tours

Manage tenant and owner communication, including maintenance requests and follow-up

Coordinate repairs, inspections, move-ins, and move-outs with vendors and tenants

Maintain leases, owner agreements, rent tracking, and property management records

Qualifications

Attention to detail.

Strong organizational skills.

Excellent communication abilities.

Profi ciency in real estate software and technology.

Knowledge of local real estate laws and regulations

Advanced organizational and time management skills.

Excellent written and verbal communication.

Deadline tracking and multitasking capabilities.

Contract interpretation and compliance understanding.

Customer service orientation.

Problem-solving and critical thinking.

Additional Information

As a Transaction Coordinator, you’ll be the backbone of our office operations—ensuring every transaction runs smoothly, clients feel cared for, and agents can focus on building relationships. This role is perfect for someone who loves structure, thrives on details, and enjoys being the trusted point of contact in a collaborative environment.