Transaction Coordinator

Jobgether; Oregon; Ibrido; USD 52.000 - 76.000; Tempo pieno

Vantaggi offerti da questo lavoro

Fully remote

Medical, prescription, dental, and视ion

Descrizione del lavoro

Jobgether, on behalf of a partner company, seeks a Transaction Coordinator in the United States to support and coordinate commercial real estate transactions, ensuring deadlines and accurate documentation. This fully remote role collaborates with internal teams and external stakeholders.

You will manage timelines, maintain transaction databases, and contribute to process improvements while working in a fast-paced, client-focused environment.

Competenze

• Previous experience in transaction coordination, real estate administration, or related administrative roles is preferred.
• Strong organizational and time-management abilities with multiple priorities and tight deadlines.
• Excellent written and verbal communication with internal and external stakeholders.
• Ability to work remotely and take ownership of responsibilities in a fast-paced environment.

Mansioni

• Coordinate and support real estate transaction processes, ensuring activities progress efficiently and per procedures.
• Manage transaction documentation, keeping accurate, complete records at each stage.
• Monitor timelines and milestones to ensure deadlines are met.
• Communicate with internal teams, clients, brokers, and stakeholders to facilitate information exchange.
• Track progress and identify delays, missing documents, or issues needing follow-up.
• Assist with preparation, review and distribution of transaction documents and admin materials.
• Maintain transaction databases, tracking systems, and reporting tools.
• Coordinate multiple transactions and competing priorities with high accuracy and service quality.
• Resolve administrative and operational issues that arise during the process.
• Ensure compliance with internal policies, workflows, and transaction requirements.
• Provide administrative support to real estate professionals to facilitate transaction execution.
• Contribute to process improvements to streamline coordination and efficiency.

Conoscenze

Organizational skills

Detail-oriented

Communication skills

Remote work capability

Deadline management

Interpersonal skills

Strumenti

Microsoft Office

Transaction management systems

Descrizione del lavoro

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Transaction Coordinator based in the United States. As a Transaction Coordinator, you will play an important role in supporting and coordinating commercial real estate transactions, ensuring smooth execution and efficient collaboration between internal teams and external stakeholders. You will help manage transaction-related processes, maintain accurate documentation, and ensure that critical deadlines and requirements are consistently met. Working in a dynamic, client-focused environment, you will contribute to the coordination of multiple activities while supporting the delivery of high-quality real estate services. This position offers the opportunity to work alongside experienced industry professionals within a collaborative and entrepreneurial culture. You will benefit from a remote working arrangement while developing your expertise in real estate operations and transaction management. The role is ideal for an organized, detail-oriented professional who thrives in a fast-paced environment and takes ownership of delivering reliable results.

Accountabilities

• Coordinate and support real estate transaction processes, ensuring that activities progress efficiently and in accordance with established procedures.
• Manage transaction documentation, maintaining accurate, complete, and organized records throughout each stage of the transaction lifecycle.
• Monitor transaction timelines, key milestones, and deadlines to ensure all required activities are completed on schedule.
• Communicate with internal teams, clients, brokers, and other relevant stakeholders to facilitate information exchange and maintain effective working relationships.
• Track transaction progress and proactively identify potential delays, missing documentation, or issues requiring follow-up.
• Support the preparation, review, and distribution of transaction-related documents and administrative materials.
• Maintain transaction databases, internal tracking systems, and reporting tools to ensure information remains accurate and up to date.
• Coordinate multiple transactions and competing priorities while maintaining a high level of accuracy and service quality.
• Assist with resolving administrative and operational issues that may arise during the transaction process.
• Ensure compliance with internal policies, established workflows, and applicable transaction requirements.
• Provide administrative and operational support to real estate professionals to facilitate efficient transaction execution.
• Contribute to continuous improvement initiatives by identifying opportunities to streamline coordination processes and enhance operational efficiency.

Requirements

• Previous experience in transaction coordination, real estate administration, commercial real estate operations, or a related administrative role is preferred.
• Familiarity with real estate transaction processes, documentation, and industry terminology is an advantage.
• Strong organizational and time-management skills, with the ability to coordinate multiple assignments and meet tight deadlines.
• Exceptional attention to detail and accuracy when managing documentation, tracking information, and monitoring transaction progress.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Strong interpersonal and relationship-building abilities, combined with a collaborative and service-oriented mindset.
• Proficiency in Microsoft Office applications and the ability to learn and navigate transaction management systems, databases, and digital platforms.
• Strong problem-solving skills and the ability to identify discrepancies, follow up on outstanding items, and resolve administrative challenges.
• Ability to work independently, take ownership of responsibilities, and demonstrate initiative in a remote working environment.
• Adaptability and flexibility when managing changing priorities and working in a fast-paced, deadline-driven environment.
• High level of professionalism, accountability, and discretion when handling confidential business and transaction information.
• Must be currently authorized to work in the United States on a full-time basis. Employment visa sponsorship is not available.
• Ability to work remotely from an eligible U.S. location.

Benefits

• Fully remote working arrangement, offering flexibility and convenience.
• Employer-subsidized medical, prescription drug, dental, and vision insurance plans for eligible employees and their families.
• Employer-paid basic life and accidental death and dismemberment insurance, along with short-term and long-term disability coverage.
• Access to a 401(k) retirement plan with employer matching contributions.
• At least 15 days of annual vacation, 10 paid sick days, and 10 paid company holidays.
• Two flexible personal days per calendar year.
• Paid parental leave of 4 to 12 weeks, depending on eligibility and applicable circumstances.
• Eligibility for an annual bonus based on individual and company performance.
• Opportunities to expand real estate industry knowledge and develop transaction management expertise.
• Work alongside experienced professionals in an entrepreneurial environment that encourages ownership, innovation, and continuous learning.