Transaction Coordinator - California Real Estate | Remote

Pavago; California (MO); Hybrid; USD 52,000 - 78,000; Full time

Job summary

Pavago is seeking a detail-oriented Transaction Coordinator for California real estate transactions. You will manage files from executed contract through close of escrow, keeping disclosures complete, deadlines on track, and documentation audit-ready.

Ideal candidates have 1–3+ years in this space, strong organizational skills, and experience with DocuSign Rooms or similar systems. This is a fully remote role supporting multiple agents and transactions.

Qualifications

• 1–3+ years of experience as a Transaction Coordinator or Escrow Assistant.
• Working knowledge of California residential purchase contracts.
• Experience with DocuSign Rooms or similar transaction management systems.
• Strong organizational and deadline-management skills.
• Ability to support multiple agents and active transactions.
• California real estate license not required for this role.

Responsibilities

• Open and manage transaction files in DocuSign Rooms.
• Coordinate transactions from executed purchase agreement through close of escrow.
• Maintain accurate transaction checklists, documentation, and status updates.
• Support multiple agents and concurrent transactions.
• Ensure every file progresses smoothly toward closing.
• Review contracts, addenda, and disclosures for completeness and compliance.
• Track critical deadlines (loan contingencies, close-of-escrow).

Skills

Deadline management

Communication

Attention to detail

Organization

Multi-tasking

Tools

DocuSign Rooms

Job description

About the Role

At Pavago, one of our clients, TurboHome Brokerage, is hiring a detail-oriented Transaction Coordinator to manage the administrative and compliance side of California residential real estate transactions from executed contract through close of escrow.

TurboHome is a fast-growing, tech-enabled California brokerage. In this role, you’ll serve as the operational backbone behind its agents—keeping transaction files organized, contractual deadlines on track, required disclosures complete, and documentation audit-ready.

This is an excellent fit for someone who understands California real estate transactions, DocuSign Rooms, contracts, disclosures, and escrow timelines and can manage multiple active files without letting details slip.

What You’ll Own

Transaction Coordination

• Open and manage transaction files in DocuSign Rooms
• Coordinate transactions from executed purchase agreement through close of escrow
• Maintain accurate transaction checklists, documentation, and status updates
• Support multiple agents and concurrent transactions
• Ensure every file progresses smoothly toward closing

Contract & Compliance Review

Review contracts, addenda, and disclosures for completeness and compliance with:

• Brokerage policies and procedures
• Transaction recordkeeping standards

Identify missing signatures, forms, dates, or documentation before they become compliance issues.

Collect, track, and confirm execution of required California disclosures, including:

• TDS
• NHD
• SPQ
• AVID
• Other applicable buyer and seller disclosures

Maintain complete, organized, and audit-ready transaction files.

Track and calendar critical contractual deadlines, including:

• Loan contingencies
• Other contingency periods
• Close-of-escrow dates

Proactively communicate upcoming deadlines and flag anything at risk of being delayed or missed.

Document & Signature Coordination

• Prepare and route transaction documents for signature
• Manage e-signature workflows through DocuSign and similar platforms
• Confirm documents are properly executed and returned
• Maintain accurate versions of contracts, addenda, disclosures, and supporting documentation

Serve as a coordination point between:

• Buyers and sellers
• Escrow and title officers

Provide clear updates, follow up on outstanding items, and help keep everyone aligned throughout the transaction.

Closing & Transaction Support

Coordinate ancillary transaction requirements such as:

• Home warranty orders

Ensure transaction files remain complete and organized through close of escrow.

What Makes You a Strong Fit

You:

• Know how California residential transactions move from contract to close
• Are highly organized and deadline-driven
• Catch missing documents and details before they become problems
• Can confidently manage several active transactions at once
• Communicate professionally with agents, clients, lenders, and escrow teams
• Follow up proactively rather than waiting to be reminded
• Maintain clean and compliance-ready transaction files

Required Experience & Skills

• 1–3+ years of experience as a:
• Transaction Coordinator
• Escrow Assistant
• Working knowledge of California residential purchase contracts
• Understanding of California transaction timelines and disclosure requirements
• Familiarity with DocuSign Rooms or similar transaction management systems
• Experience with electronic signature platforms
• Strong organizational and deadline-management skills
• Ability to support multiple agents and active transactions simultaneously
• High attention to detail and accuracy

A California real estate license is not required for this position.

Nice to Have

• Experience supporting multiple real estate agents simultaneously
• Experience in a California brokerage environment
• Familiarity with Dotloop Sign or similar platforms
• Strong knowledge of California disclosure workflows

What a Typical Day Looks Like

• Review newly executed purchase agreements
• Open and organize files in DocuSign Rooms
• Review contracts and disclosures for missing information
• Track inspection, appraisal, loan, and contingency deadlines
• Route documents for signatures
• Follow up with agents, escrow officers, lenders, and clients
• Collect outstanding disclosures and supporting documentation
• Coordinate warranties, repairs, or vendors
• Prepare transaction files for closing and compliance review

In short: You keep every transaction organized, compliant, and moving from executed contract through close of escrow.

Key Metrics for Success

• Complete and compliant transaction files
• Accurate tracking of contingencies and closing dates
• Fast resolution of missing documents and signatures
• Consistent communication and follow-up
• Audit-ready brokerage records
• Smooth, on-time closings
• Strong agent and broker confidence in transaction operations

Why This Role Stands Out

• Fully remote opportunity
• Direct involvement in California residential real estate transactions
• Work with a fast-growing, tech-enabled brokerage
• High ownership over transaction operations
• Exposure to multiple agents and concurrent deals
• Opportunity to deepen expertise in:
• Transaction coordination
• Escrow workflows
• Brokerage operations
• DocuSign Rooms

Interview Process

• Initial Screening Call
• Client Interview
• Final Decision & Offer