Training Programs Admin & Compliance Coordinator

Great Southwestern Construction; Alvarado (TX); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

Medical benefits

Vision benefits

Dental benefits

Wellness reimbursement

Paid Time Off & holidays

401(k) with match

Job summary

Great Southwestern Construction is seeking an experienced Training Admin Coordinator to support apprenticeship and Barehand/Liveline programs. You will maintain records, track qualifications, coordinate scheduling, and ensure audit-ready documentation.

The role requires 3–5 years in admin/records roles, strong organizational skills, and the ability to handle confidential information while collaborating with HR and training teams.

Qualifications

• 3–5 years of experience in administrative, coordination, or records-management related role is required
• Experience supporting training, HR, compliance or a technical/skilled-trades environment is a plus

Responsibilities

• Maintain organized records, accurate tracking, timely follow-up and visibility on apprentice progression requirements
• Track apprentice hours and maintain visibility on missing, incomplete, or delayed hour submissions
• Assist with apprentice documentation, file organization, and administrative record readiness
• Support testing coordination inclusive of scheduling, collecting documentation, completion tracking, and follow upon outstanding testing items
• Handle apprentice record updates connected to progression tracking, attendance, course completion, and required documentation
• Provide administrative support for apprenticeship records, audit file readiness, and compliance-related documentation follow-up
• Assist with reminders and follow-up for past-due paperwork, missing documentation, or records needing correction
• Maintain and support record organization so all relevant information can be located quickly for program review, audit preparation, leadership review, or internal follow-up
• Regular and predicable attendance
• Other duties as assigned
• Essential Functions of this position are to be performed at a Company-designated office or field location
• Understand and comply with the Company's Code of Business Conduct and Ethics Policy and other industry-specific professional and ethical standards

Skills

Microsoft Word

Microsoft Excel

Customer service

Organizational skills

Communication

Confidentiality

Education

High school diploma or GED

Some college education preferred

Job description

Great Southwestern Construction is seeking an experienced Training Admin Coordinator to support apprenticeship and Barehand/Liveline programs. You will maintain records, track qualifications, coordinate scheduling, and ensure audit-ready documentation.

The role requires 3–5 years in admin/records roles, strong organizational skills, and the ability to handle confidential information while collaborating with HR and training teams.