Training and Reception Administrator

Worth & Company; Pennsylvania; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Employer Paid Short- and Long-Term Disability & Life Insurance

401(k) Matching Program

Paid Time Off & Holidays

Eligibility to Participate in Employee Stock Ownership Plan (ESOP)

Job summary

Worth & Company in Pennsylvania is looking for a Training Coordinator to support its registered apprenticeship program. Responsibilities include maintaining apprentice records, coordinating training logistics, and ensuring compliance with regulations. Ideal candidates will have 2+ years of administrative experience, a high school diploma, and proficiency in Microsoft Office. The position offers competitive benefits, including health insurance, a 401(k) matching program, and paid time off.

Qualifications

• 2+ years of administrative experience, preferably in education or skilled trades.
• Experience in tracking regulations and compliance preferred.
• Strong communication skills to liaise with multiple stakeholders.

Responsibilities

• Maintain accurate apprentice records, including enrollment and certifications.
• Coordinate classroom and hands-on training logistics.
• Serve as the primary point of contact for apprentices.

Skills

Familiarity with registered apprenticeship programs

Proficiency in Microsoft Office Suite

Ability to manage multiple priorities

Education

High school diploma or equivalent

Associate degree or higher

Tools

Database management systems

Job description

Please Upload Resume to be considered for this position

Position Description

Worth & Company was founded in 1983, and our guiding principle of “standing together strong as an extraordinary team” has established us as one of the most esteemed full service mechanical contractors in the Mid-Atlantic region. We are the preferred contractor for industrial construction across nine states. With a workforce of over 600 employees, cutting-edge technology, excellent safety record, positive company culture, and valuable resources, we provide significant advantages to our customers. Our expertise encompasses mechanical (HVAC/Plumbing) construction, design/build projects, design assistance, industrial construction, and maintenance service/repairs. Our state-of-the art prefabrication facilities total nearly 170,000 square feet and enable us to offer innovative solutions for any project, ranging from sheet metal fabrication to complete modular systems.

We have offices located in Bucks County, PA, and New Castle, DE. We are thrilled to provide competitive salaries, a paid HSA plan, company events, Employee Stock Ownership Program, and a matching 401k. Diversity and inclusion are integral to our company culture.

This role provides training coordination support for a registered apprenticeship program across multiple skilled trades, including HVAC, Sheet Metal, Millwright, Plumbing, and Pipefitting. The ideal candidate will serve as the welcoming face of the organization while ensuring the efficient management of training logistics, apprentice records, and regulatory compliance.

Key Responsibilities

Training Coordination & Administrative Support

• Maintain accurate apprentice records, including enrollment, progress tracking, certifications, and attendance.
• Prepare and distribute training materials, schedules, and communications to apprentices and instructors.
• Coordinate classroom and hands‑on training logistics, including facility bookings and equipment needs.
• Assist with onboarding new apprentices and instructors, ensuring all documentation is complete and compliant.

Compliance & Reporting

• Ensure program compliance with state and federal apprenticeship regulations.
• Prepare reports for internal stakeholders and external agencies (e.g., Department of Labor).
• Track apprentice hours and competencies in alignment with program standards.

Communication & Coordination

• Serve as the primary point of contact for apprentices regarding scheduling, documentation, and general inquiries.
• Liaise with instructors to support program delivery.
• Organize meetings, evaluations, and events related to apprenticeship training.

Data Management

• Utilize apprenticeship management software to input and update apprentice data.
• Generate reports and dashboards to monitor program performance and apprentice progression.

Reception & Front Desk Support

• Greet and welcome visitors, apprentices, instructors, vendors, and employees with professionalism and enthusiasm.
• Answer and direct phone calls, emails, and general inquiries promptly and courteously.
• Maintain a clean, organized, and welcoming reception area that reflects the company’s professionalism.

Mail & Deliveries

• Manage all incoming and outgoing mail, packages, and deliveries.
• Coordinate courier drop-offs and communicate delivery updates to the appropriate teams.

Administrative Support

• Assist with data entry, filing, document organization, and general office correspondence.
• Coordinate office supply orders and place food or catering orders as needed.
• Support various departments with administrative tasks when requested.
• Health Dental, and Vision Insurance
• Employer Paid Short- and Long-Term Disability & Life Insurance
• 401(k) Matching Program
• Paid Time Off & Holidays
• Eligibility to Participate in Employee Stock Ownership Plan (ESOP)

Compensation is based on experience and may be adjusted accordingly.

Position Requirements

• Familiarity with registered apprenticeship programs or trade industries (HVAC, Plumbing, etc.) Preferred
• High school diploma or equivalent required; associate degree or higher preferred.
• 2+ years of administrative experience, preferably in education, workforce development, or skilled trades
• Proficiency in Microsoft Office Suite and database management systems.
• Ability to manage multiple priorities and meet deadlines.

Equal Opportunity Employer

Worth & Company, Inc. is an Equal Opportunity Employer and values diversity at all levels. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or any other protected characteristic as mandated by law.