Tradeshows Event Coordinator — On-site Logistics Pro

Encore Global; Lanham (MD); On-site; USD 34,000 - 44,000; Full time

Job summary

Encore Global is seeking an Event Coordinator to support the Event Production Department across Special Events, Exhibits, Trade Shows and Exhibitor Services. You will ensure flawless execution of orders, assist with kit creation, and follow SOPs while maintaining attention to detail under tight timelines.

The role involves travel (<50%), on-site work at venues, and collaboration with cross-functional teams including CAD and Graphic teams. Experience in event production and strong communication skills are essential.

Qualifications

• Bachelor’s degree or higher in Business, Marketing, Event Planning, Communications or related field or equivalent experience.
• 0-3 years of event production including special events and trade shows.
• Excellent customer service and ability to work with cross-functional teams at various management levels.
• Budget monitoring and management.
• Fluent English with strong written and oral communication.
• Detail oriented with strong organizational skills under pressure.
• Microsoft Office 365 experience required.
• Willingness to travel ≤50%.

Responsibilities

• Support Event Manager on mid-level shows (200–400 exhibitors).
• Collaborate with team on large-scale tradeshows (400+).
• Create and manage travel sheets for each project.
• Assist with tracking projects in the Corporate Calendar.
• Provide graphic management assistance.
• Manage Fire Marshal approval process for assigned projects.
• Work with CAD Team on floorplan requests and revisions.
• Create and distribute supporting documentation for on-site teams.
• Support Account Management with shipping and courier needs.
• Enter purchase orders.
• Create and distribute work, shop, and graphic orders as necessary.
• Serve as out-of-office support to Account Managers.
• On-site or office event support as needed by Account Managers.
• Assist with Exhibitor Services Kits.
• Candidate must provide own transportation.

Skills

Customer service

Cross-functional teamwork

Budget management

Attention to detail

Communication

Education

Bachelor’s degree or higher in Business, Marketing, Event Planning, Communications or related field

Certified Meeting Planner certification

Tools

Microsoft Office 365

Job description

Encore Global is seeking an Event Coordinator to support the Event Production Department across Special Events, Exhibits, Trade Shows and Exhibitor Services. You will ensure flawless execution of orders, assist with kit creation, and follow SOPs while maintaining attention to detail under tight timelines.

The role involves travel (<50%), on-site work at venues, and collaboration with cross-functional teams including CAD and Graphic teams. Experience in event production and strong communication skills are essential.