Event Production Specialist for Trade Shows

Encore Global; Maryland; On-site; USD 34,000 - 45,000; Full time

Job summary

Encore Global is seeking an Event Coordinator to provide administrative and operational support across the Event Production Department, including Special Events, Exhibits, Trade Shows, and Exhibitor Services. The role requires impeccable attention to detail and the ability to manage multiple projects under tight timelines.

You will coordinate travel sheets, assist with schedules, manage graphic orders, floorplan requests with CAD, and support account managers with shipping and on-site logistics.

Qualifications

• Bachelor’s degree or higher in Business, Marketing, Event Planning, Communications or related field.
• 0-3 years of event production including special events and trade shows
• Excellent customer service and cross-functional collaboration
• Budget monitoring and management
• Fluent English with strong written and oral communication skills
• Detail oriented with strong organizational skills
• Able to pass a high-level background check
• Willingness to travel up to 50%

Responsibilities

• Support Event Manager on mid-level shows (200-400 exhibitors).
• Collaborate with team on large-scale tradeshows (400+ exhibitors).
• Create and manage travel sheets for each project.
• Assist with tracking projects in the Corporate Calendar.
• Provide graphic management assistance.
• Manage the Fire Marshal approval process for assigned projects.
• Work with CAD Team on floorplan requests and revisions.
• Create and distribute supporting documentation for on-site teams.
• Support Account Management with shipping and courier needs.
• Enter purchase orders and create work orders/graphic orders.
• Serve as out-of-office support to assigned Account Managers.
• Event support on-site or in-office as needed.
• Assist with Exhibitor Services Kits creation.
• Candidate must provide own transportation.

Skills

Customer service

Communication skills

Detail oriented

Organizational skills

Team collaboration

Travel readiness

Problem solving

Time management

English fluency

Education

Bachelor’s degree or higher in Business/Marketing/Event Planning/Communications or related field

Certified Meeting Planner certification preferred

Tools

Microsoft Office 365

Job description

Encore Global is seeking an Event Coordinator to provide administrative and operational support across the Event Production Department, including Special Events, Exhibits, Trade Shows, and Exhibitor Services. The role requires impeccable attention to detail and the ability to manage multiple projects under tight timelines.

You will coordinate travel sheets, assist with schedules, manage graphic orders, floorplan requests with CAD, and support account managers with shipping and on-site logistics.